Admin Clerk - BUCO Worcester

Timbercity; Worcester (MA); On-site; USD 42,000 - 56,000; Full time

Job summary

Timbercity in Worcester, MA seeks an organized administrative professional to support reception, invoicing, inventory auditing, and clerical duties within store operations.

You will organize month-end postings, maintain records of business transactions, assist with onboarding documents, and support skills development and employment equity reporting. The role includes personnel files, recruitment admin, and supplier-related processing and inquiries.

Responsibilities

• Relief Reception and Cashier when required in a professional manner
• Ensure accurate filing of customer invoices (debtors account) timeously
• Assist with accurate cycle counting when required as part of the inventory auditing procedure
• Organize and consolidate month end statements for posting. Tabulates and posts data in record books
• Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data and compiles records and reports
• Ensures that all documents are completed and submitted timeously relating to the on-boarding of all new employees
• Skills Development and EE reporting: Assist the Store Accountant with all the administration relating to skills development and employment equity reporting
• Maintain Personnel Files and Administrative functions: Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration
• Recruitment administration: Assistance regarding recruitment administration and job advertising when required
• Capturing GRN's / CVR's into system: Captures GRN’s/CVR’s accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks
• Capture Invoices: Matching GRN's to invoices captured
• Processing of CVR's: Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned
• Accurately and timeously reconciles creditors to supplier statements
• Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management
• Resolving queries with suppliers in a professional manner accurately and efficiently
• Filing of documents: Filing of unpaid matched GRN / delivery note / order / buy out details
• To uphold and promote the company values and culture

Job description

2026/08/28

Reference Number

100121900201

Description

• Relief Reception and Cashier when required in a professional manner


• Ensure accurate filing of customer invoices (debtors account) timeously


• Assist with accurate cycle counting when required as part of the inventory auditing procedure


• Organize and consolidate month end statements for posting. Tabulates and posts data in record books


• Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data and compiles records and reports


• Ensures that all documents are completed and submitted timeously relating to the on-boarding of all new employees


• Skills Development and EE reporting: Assist the Store Accountant with all the administration relating to skills development and employment equity reporting


• Maintain Personnel Files and Administrative functions: Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration


• Recruitment administration: Assistance regarding recruitment administration and job advertising when required


• Capturing GRN's / CVR's into system: Captures GRN’s/CVR’s accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks


• Capture Invoices: Matching GRN's to invoices captured


• Processing of CVR's: Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned


• Accurately and timeously reconciles creditors to supplier statements


• Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management


• Resolving queries with suppliers in a professional manner accurately and efficiently


• Filing of documents: Filing of unpaid matched GRN / delivery note / order / buy out details


• To uphold and promote the company values and culture