Quality Control Admin

Sealing Devices Inc.; Town of Lancaster (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Sealing Devices Inc. is seeking a Quality Admin to support the Quality Control Department by handling documentation, data entry, record-keeping, and reporting tasks to ensure compliance with company policies and industry standards.

The role maintains accuracy in quality records and provides administrative support to the quality control team, including preparation of reports and coordination of audits. The position requires strong organization, discretion with confidential information, and the

Qualifications

• High school diploma or equivalent required.
• Associate degree in related field preferred.
• Experience with MS Word and Excel required.
• Ability to handle confidential information with discretion.
• Strong organizational and communication skills.
• Ability to work independently as well as in a team.

Responsibilities

• Maintain and organize quality documentation, records, and databases.
• Prepare, review, and file inspection reports, certifications, and compliance forms.
• Assist in audits by compiling necessary records and ensuring accessibility of documentation.
• Perform accurate data entry for quality-related metrics, inspection results, and corrective action logs.
• Generate and distribute reports, spreadsheets, and summaries for management review.
• Ensure compliance with company quality policies, industry standards, and customer requirements.
• Support continuous improvement initiatives by identifying process inefficiencies and suggesting improvements.
• Report any known quality problems to the Quality Control Manager
• Follow departmental procedures and work instructions as written and recommend improvements as necessary.

Skills

Multitasking

Communication

Organization

Independent work

Education

High School Diploma or Equivalent

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

Oracle

Lotus Notes

Job description

Brief Description

The Quality Admin supports the Quality Control Department by handling documentation, data entry, record-keeping, and reporting tasks that ensure compliance with company policies and industry standards. This role is key in maintaining accuracy in quality records and providing administrative support to the quality control team.

Key Responsibilities

• Maintain and organize quality documentation, records, and databases.
• Prepare, review, and file inspection reports, certifications, and compliance forms.
• Assist in internal and external audits by compiling necessary records and ensuring accessibility of documentation.
• Perform accurate data entry for quality-related metrics, inspection results, and corrective action logs.
• Generate and distribute reports, spreadsheets, and summaries for management review.
• Ensure compliance with company quality policies, industry standards, and customer requirements.
• Support continuous improvement initiatives by identifying process inefficiencies and suggesting improvements.
• Report any known quality problems to the Quality Control Manager
• Follow departmental procedures and work instructions as written and recommend improvements as necessary.
• Perform any other task/activity assigned by the Quality Control Manager within the scope of Company business.
• Maintain a safe and clean working environment by complying with policies, guidelines, and regulatory requirements per the Sealing Devices Quality System.

What You'll Need To Succeed

• High school diploma or equivalent required.
• Associate degree in related field preferred.
• Previous use of Microsoft Office Word and Excel are required.
• Previous use of Oracle, Lotus Notes, or similar are preferred.
• High degree of organization and the ability to multi-task.
• Ability to handle confidential information with discretion.
• Excellent verbal and written communication skills.
• The ability to work independently as well as part of a team in a fast-paced environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

• Ability to sit for extended periods of time while working on a computer, phone, and logistics systems.
• Occasional standing and walking to interact with colleagues, suppliers, or while moving through office and manufacturing areas.
• Occasionally required to lift, carry, or move boxes, documents, or materials up to 25 pounds.
• Frequent use of hands and fingers to operate a computer keyboard, mouse, and standard office equipment.
• Requires close vision, depth perception, and the ability to adjust focus when reviewing shipment documentation, system data, and customs paperwork.
• Must be able to hear and communicate clearly for phone conversations, video calls, and in-person collaboration.
• Occasional bending, reaching, or stooping may be required to access files, supplies, or materials.
• Ability to travel periodically to supplier sites or carrier facilities as needed.
• Ability to work in both office and production environments may involve moderate noise levels, temperature variation, and use of personal protective equipment (PPE) when required.

At Sealing Devices, we are committed to quality, innovation, and continuous improvement. We offer a collaborative work environment where skilled professionals can contribute to meaningful projects while growing their careers in manufacturing.

Salary ranges for this position are determined based upon the job location and can be adjusted based upon experience, reflecting our commitment to valuing the expertise and contributions of our individual team members.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.