Purchasing Administrative Assistant ($60-70K)

Ultimate Staffing; New Hope (MN); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Full benefits

Job summary

Ultimate Staffing in New Hope, MN is seeking a purchasing development professional for a structured 18‑month succession path into a dedicated purchasing role. You will receive hands-on training across purchasing, customer service, order entry, and cross‑functional operations while supporting production and vendor activities.

The role runs Monday–Friday, 7:30 AM–4:30 PM and offers a salary of $60,000–$70,000 per year with full benefits.

Responsibilities

• Learn and support the purchasing process for raw materials, supplies, tooling, equipment, and services.
• Assist with supplier communication, pricing, order placement, and delivery follow-up.
• Monitor inventory levels of purchased materials and components.
• Maintain accurate purchasing records and documentation.
• Support cost reduction initiatives and vendor performance tracking.
• Partner with Operations, Engineering, Quality, and Maintenance teams on purchasing-related activities.
• Gain knowledge of ISO-compliant purchasing procedures and supplier management processes.

Job description

This position offers a unique succession planning opportunity for a purchasing professional eager to advance into a dedicated & key purchasing role within approximately 18 months. During this development period, the successful candidate will receive hands‑on training in all aspects of the purchasing function while gaining valuable exposure to customer service & order entry, sales support, plant administrative operations, and cross‑functional business activities across the organization. This role provides a broad foundation for long‑term career growth and advancement.

Location

Onsite (New Hope)

Schedule

Monday-Friday, 7:30 AM - 4:30 PM

Salary

$60,000-$70,000 annually

Type

direct hire with full benefits!

Essential Duties and Responsibilities

Purchasing Development

• Learn and support the purchasing process for raw materials, supplies, tooling, equipment, and services.
• Assist with supplier communication, pricing, order placement, and delivery follow‑up.
• Monitor inventory levels of purchased materials and components.
• Maintain accurate purchasing records and documentation.
• Support cost reduction initiatives and vendor performance tracking.
• Partner with Operations, Engineering, Quality, and Maintenance teams on purchasing-related activities.
• Gain knowledge of ISO‑compliant purchasing procedures and supplier management processes.

Customer Service Support

• Serve as back‑up support for customer service functions.
• Enter and update customer orders within the ERP system.
• Prepare order acknowledgements and communicate order updates.
• Respond to customer inquiries regarding order status and delivery schedules.
• Assist with invoicing, quote support, and customer communications.
• Coordinate with Production, Sales, Engineering, and Quality departments to ensure customer requirements are met.
• Provide administrative assistance to support daily plant operations.
• Assist with purchasing maintenance and office supplies.
• Manage documentation, reports, and departmental records.
• Support contract and vendor administration as needed.
• Provide reception and office coverage when necessary.
• Assist with special projects and other administrative duties as assigned.
• Support multiple departments and contribute to the overall efficiency of the organization.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.