Order Processing Representative

Ultimate Staffing; Minneapolis (MN); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical plans with pharmacy benefits

Dental and vision coverage

Hospital indemnity, accident, and life

Earned Safe & Sick Time

Employee discount programs

Job summary

Ultimate Staffing is seeking an Order Processing Representative to join a nationwide support team on a 100% onsite setting in Minneapolis. The role targets candidates with 2-3+ years in office, customer service, or administrative roles and focuses on order entry, account maintenance, and day-to-day office operations.

Responsibilities include handling inbound calls, managing emails, processing orders, maintaining CRM/ERP data, and supporting product availability inquiries with a collaborative

Qualifications

• High school diploma or equivalent; associate/bachelor's preferred.
• 2-3+ years in customer service, order processing or administrative roles.
• Strong data entry and organizational skills required.
• Excellent verbal and written communication abilities.
• Detail-oriented with a proactive problem-solving approach.

Responsibilities

• Answer incoming calls and respond to customer inquiries.
• Monitor and manage shared email inboxes.
• Process customer orders accurately and efficiently.
• Enter, update, and maintain customer information in internal systems.
• Create and maintain customer accounts and update CRM/ERP records.
• Assist customers with product availability, pricing, and order status.
• Route technical inquiries to appropriate teams; handle returns and shipments.
• Perform order audits and ensure daily accuracy; support general admin tasks.

Skills

Customer service

Order processing

Data entry

Communication skills

Multitasking

Office administration

Education

High school diploma or equivalent

Associate's or Bachelor's preferred

Tools

CRM

ERP systems

Job description

Pay: $25-$27/hour
Schedule: Monday-Friday, 8:00 AM-4:30 PM
Location: 100% Onsite
Position Type: Contract-to-Hire

About the Opportunity

We're seeking a detail-oriented Order Processing Representative to join a growing team that supports customers nationwide. This role is ideal for someone with 2-3+ years of office, customer service, order processing, or administrative experience who enjoys helping customers, managing orders, and keeping information organized and accurate.

You’ll serve as a key point of contact for customers while supporting order entry, account maintenance, and day-to-day office operations.

Key Responsibilities

• Answer incoming phone calls and respond to customer inquiries
• Monitor and manage shared email inboxes
• Process customer orders accurately and efficiently
• Enter, update, and maintain customer information in internal systems
• Create and maintain customer accounts
• Update customer records within CRM and ERP platforms
• Assist customers with product availability, pricing, and order status questions
• Route technical inquiries to the appropriate team members
• Facilitate product returns and shipment tracking requests
• Perform order audits and ensure daily order accuracy
• Support general office and administrative functions
• Escalate complex customer issues while providing necessary background information

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred
• 2-3+ years of customer service, order processing, administrative, or office experience
• Strong data entry and organizational skills
• Excellent verbal and written communication abilities
• Commitment to delivering exceptional customer service
• Ability to multitask and manage competing priorities
• Comfortable learning and working within CRM, ERP, and other business systems
• Strong attention to detail and accuracy
• Team-oriented with a proactive approach to problem-solving

Ideal Backgrounds

Candidates with experience in the following areas are encouraged to apply:

• Customer Service
• Order Entry
• Administrative Support
• Inside Sales Support
• Office Coordination
• Client Services
• Call Center Support
• Account Administration

Why Apply?

• Competitive pay
• Stable Monday-Friday schedule
• Opportunity to gain experience with ERP and CRM systems
• Exposure to order management and customer operations
• Collaborative, small-team environment
• Potential for long-term employment and career growth

Benefits Available During Contract Assignment

• Medical plans with pharmacy benefits and virtual care access
• Dental and vision coverage
• Hospital indemnity, accident, and critical illness protection
• Life insurance and short-term disability options (for eligible employees)
• Earned Safe & Sick Time
• Employee discount programs and wellness resources

If you enjoy helping customers, keeping things organized, and working in a fast-paced office environment, we'd love to hear from you.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.