Purchasing Operations Coordinator

Privately Held Company; Santa Fe (NM); On-site; USD 20,000 - 30,000; Full time

Benefits offered by this job

Paid sick/personal time

Opportunity for growth

Collaborative team environment

Job summary

Privately Held Company in Santa Fe is seeking an Operations Coordinator to support daily operations in a collaborative environment. The ideal candidate will excel in organization, problem-solving, and communication, ensuring no important details fall through the cracks.

This full-time position offers opportunities for growth and increased responsibility while working closely with ownership. If you are detail-oriented and enjoy improving systems, we would love to hear from you.

Qualifications

• Experience in operations or office administration.
• Comfortable working with invoices and documentation.
• Strong follow-through and accountability.

Responsibilities

• Track vendor invoices and review billing questions.
• Assist customers and provide administrative support.
• Help improve systems and processes for efficiency.

Skills

Exceptional attention to detail

Strong organizational skills

Excellent written and verbal communication

Professional and customer-friendly demeanor

Ability to manage multiple priorities simultaneously

Job description

Job Description

OPERATIONS COORDINATOR

Full-Time | Santa Fe

We are seeking a highly organized, detail-oriented Operations Coordinator to support the daily operations of a growing locally owned business.

This role is ideal for someone who enjoys organization, problem-solving, and making sure important details do not fall through the cracks. We are looking for a person who takes ownership, communicates proactively, and is comfortable asking questions when something doesn't look right.

Responsibilities

• Receive, organize, and track vendor invoices
• Review invoices, charges, and supporting documentation with ownership
• Follow up on discrepancies, missing information, billing questions, and special situations
• Coordinate with vendors, customers, and team members
• Track projects, orders, and outstanding items through completion
• Maintain organized records and files
• Assist customers and provide administrative support as needed
• Help improve systems, processes, and organization throughout the business
• Communicate issues promptly and proactively

Qualifications

• Exceptional attention to detail
• Strong organizational skills
• Excellent written and verbal communication
• Professional and customer-friendly demeanor
• Comfortable working with invoices, paperwork, and documentation
• Ability to manage multiple priorities simultaneously
• Strong follow-through and accountability
• Naturally curious and willing to learn

Preferred Experience

• Operations
• Office administration
• Project coordination
• Purchasing
• Customer service
• Bookkeeping support
• Small business experience

Compensation

• Full-time position
• Hourly wage based on experience
• Paid sick/personal time
• Opportunity for growth and increased responsibility

Company Description

Why Work With Us?

We are a locally owned Santa Fe business with a small, collaborative team where every person plays an important role.

This position offers the opportunity to work directly with ownership, help shape systems and processes, and make a meaningful impact on a growing company. Your work will be visible, valued, and important to the success of the business.

We're looking for someone who enjoys organization, problem-solving, and helping things run smoothly. If you take pride in getting the details right, communicating proactively, and being part of a team that values accountability and follow-through, we'd love to hear from you.