Operations & Office Coordinator (Construction)

OK Construction & Contracting, LLC; New Jersey; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Casual family-owned culture

Growth opportunities

Job summary

OK Construction & Contracting, LLC is seeking an organized Operations & Office Coordinator to support both office and field operations in New Jersey. You’ll own core administrative processes, including payroll, purchasing, and documentation, while staying adaptable in a fast-paced, family-run environment.

You’ll collaborate with field teams, manage vendor relationships, and ensure certificates, licenses, and project paperwork are up to date.

Qualifications

• Experience handling payroll, purchasing, and field coordination.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Proficiency with QuickBooks, ADP, and Fieldwire preferred.

Responsibilities

• Process and enter payroll and vendor invoices with accuracy.
• Coordinate purchasing workflow and issue purchase orders.
• Track deliveries and maintain field documentation.
• Manage mail, shipping, and basic office operations.
• Ensure certificates, licenses, and subcontractor paperwork are current.

Skills

Payroll processing

Vendor management

Microsoft Office

Communication

Adaptability

Time management

Tools

QuickBooks

ADP

Fieldwire

Outlook

Excel

OneDrive

Job description

Job Description

Job Description

We are a family-run construction company looking for a highly organized, energetic, and adaptableOperations & Office Coordinatorto support both office and field operations.

This is a hands-on role for someone who thrives in a fast-paced environment, can manage multiple responsibilities at once, and is comfortable handling both structured tasks and one-off requests.You’lltake ownership of core administrative processes while also stepping in wherever needed to keep the business running smoothly.

Key Responsibilities

Core Weekly Responsibilities (High Priority)

• Process and enter payroll (viaConnecteam→ ADP) with accuracy and timeliness
• Managepurchasingworkflow:
• Obtain vendor quotes
• Issue purchase orders (QuickBooks)
• Track and follow up on deliveries

Field & Operations Support

• Maintain daily/weekly field documentation (Fieldwire)
• Coordinate withforemento ensure required reporting is complete
• Manage tool inventory, rentals, repairs, and allocation

Administrative & Office Operations

• Manage incoming/outgoing mail, shipping (UPS/FedEx), and deliveries
• Print/send checks, log activity in QuickBooks, and deposit incoming payments
• Maintain certificates, licenses, and compliance documentation
• Maintain fleet documentation, including insurance, registrations, and toll/EZ Pass accounts
• Ensure all subcontractor documentation (COIs, W-9s, lien waivers) is current, complete, and on file prior to work/payment
• Organize and manage material samples and storage

General Office Support

• Maintain office organization and supplies
• Handle light office upkeep (restocking, basic cleaning, etc.)
• Run local errands as needed (Staples, banking, shipping, etc.)

WhatWe’reLooking For

• Strong organizational and time management skills
• High levelof accountability and follow-through
• Clear, direct communicator (especially when coordinating with field teams)
• Confident using Microsoft Office (Outlook, Excel, Word, Teams, OneDrive, Planner)
• Able to learn and navigate systems like QuickBooks, ADP,Fieldwire, and vendor platforms

Work Environment

We are aneclectic, family-run businesswhere everyone wears multiple hats. This role requires someone who is:

• Adaptable and solution-oriented
• Comfortable taking direction from multiple stakeholders
• Not easily overwhelmed or sensitive to direct communication
• Interested in helping improve processes over time

Growth Opportunity

This role has strong potential for growth in both responsibility and compensation for the right candidate whodemonstratesownership and initiative.

Company Description

OK Construction & Contracting, LLC is a growing, family-owned construction company. We have more than doubled our revenue over the past two years and are transitioning key financial functions from third-party support to an in-house team. We are casual, direct, and collaborative - people here wear many hats and work closely with ownership.

"Quality is not an act, it is a habit." ~ARISTOTLE