Purchasing & Inventory Coordinator (Part-Time, Hybrid)

Compass Group USA; Charlotte (NC); On-site; USD 42,000 - 54,000; Part time

Benefits offered by this job

Instapay

Employee Assistance Program

Job summary

Levy, part of Compass Group USA, seeks a Purchasing Administrator in Charlotte, NC to provide administrative and operational support to the Purchasing Department and warehouse teams. You will coordinate procurement processes, maintain records, and assist with inventory and vendor communications.

Ideal candidates bring solid admin experience, strong organizational skills, and proficiency with Microsoft Office and BirchStreet.

Qualifications

• Minimum of two years of administrative, coordinator, or supervisory experience in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication, including confidentiality and discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to learn company systems, including BirchStreet.
• Knowledge of office administration, records management and filing systems.
• Ability to build relationships across departments and levels.
• Ability to work a flexible schedule, including evenings, weekends, and holidays.
• Experience supporting purchasing, inventory, warehouse, or supply chain operations preferred.

Responsibilities

• Process and receive purchase orders to maintain accurate inventory records.
• Enter receiving information from invoices and reconcile with POs.
• Support monthly inventory counts and reconciliations.
• Maintain organized purchasing records and documentation for easy retrieval.
• Review departmental reporting, including COIs and other required docs.
• Support accounts payable by maintaining invoice records and payments.
• Assist vendor statement reconciliations and related financial records.
• Manage departmental files, mail, reports, and other admin records.
• Support dispatch operations during events by coordinating responses.

Skills

Organizational skills

Communication

Microsoft Office

Records management

Cross-functional teamwork

Flexibility

Purchasing support

Tools

BirchStreet

Job description

Levy, part of Compass Group USA, seeks a Purchasing Administrator in Charlotte, NC to provide administrative and operational support to the Purchasing Department and warehouse teams. You will coordinate procurement processes, maintain records, and assist with inventory and vendor communications.

Ideal candidates bring solid admin experience, strong organizational skills, and proficiency with Microsoft Office and BirchStreet.