Purchasing Administrator - Spectrum Center

Levy Restaurants; Charlotte (NC); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Instapay (early wage access)

Associate Shopping Program

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Job summary

Levy Restaurants in Charlotte is seeking a Purchasing Administrator to provide administrative support to the Purchasing Department, coordinating procurement processes and maintaining records. The role includes processing purchase orders, invoices, and supporting inventory management and accounts payable.

Flex hours may occur with events, and confidentiality is essential. Strong organizational skills and experience with BirchStreet or similar systems are needed, along with a team-focused,

Qualifications

• Minimum 2 years of administrative experience in a fast-paced environment.
• Excellent written and verbal communication, discretion and confidentiality.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with purchasing, inventory, or warehouse operations preferred.

Responsibilities

• Process and receive purchase orders to maintain accurate inventory records.
• Enter receiving information from invoices and reconcile with POs.
• Support monthly inventory counts and reconciliation activities.
• Maintain organized purchasing records and documentation for audit readiness.
• Review department reporting, including COIs and other required documents.
• Assist with accounts payable functions and invoice records.
• Support vendor statement reconciliations and financial recordkeeping.
• Manage departmental files, correspondence, and reports.
• Assist with event support and day-to-day communications.

Skills

Organizational skills

Communication skills

Microsoft Office

BirchStreet

Data accuracy

Records management

Tools

BirchStreet

ERP systems

Job description

Position Title: Purchasing Administrator - Spectrum Center

1567131.

Levy Sector

Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!

Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.

From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.

For more information on what we are about as a company, check us out by following the link below: http://www.levyrestaurants.com/who-we-are/

Job Summary

The Purchasing Administrator provides administrative and operational support to the Purchasing Department, serving as the primary administrative contact for the purchasing and warehouse teams. This role is responsible for coordinating procurement-related processes, maintaining accurate records, supporting inventory management activities, and ensuring timely communication between internal departments and vendors. Key responsibilities include processing purchase orders and invoices, reconciling receiving documentation, assisting with month-end inventory procedures, monitoring product shortages and replenishment needs, managing departmental documentation, and supporting accounts payable processes. The Purchasing Administrator also assists with event support, and day-to-day departmental communications. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Purchasing leadership will provide ongoing direction and weekly priorities. Scheduled hours may vary between 25 and 40 hours per week based on business demands.

Essential Duties and Responsibilities

• Process and receive purchase orders using company software to maintain accurate inventory records.
• Enter receiving information from invoices and reconcile documentation with corresponding purchase orders.
• Support monthly inventory counts and reconciliation activities.
• Maintain organized purchasing records and documentation for easy retrieval and audit readiness.
• Review and assist with departmental reporting, including Certificates of Insurance (COIs) and other required documentation.
• Support accounts payable functions by maintaining invoice records and monitoring payment processing.
• Assist with vendor statement reconciliations and related financial recordkeeping.
• Manage departmental files, correspondence, mail, reports, and other administrative records.
• Support dispatch operations during events by receiving calls and coordinating responses as needed.
• Perform other duties and special projects as assigned by management.

Qualifications

• Minimum of two (2) years of administrative, coordinator, or supervisory experience in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills, including the ability to maintain confidentiality and exercise discretion.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to learn and effectively utilize company systems, including BirchStreet and other department-specific software.
• Knowledge of office administration practices, including records management, filing systems, and administrative processes.
• Ability to build and maintain positive working relationships across departments and levels of the organization.
• Ability to work a flexible schedule, including evenings, weekends, and holidays, as business needs and event schedules require.
• Previous experience supporting purchasing, inventory, warehouse, or supply chain operations preferred.

Levy is a member of Compass Group USA

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Associates Of Levy Are Offered Many Fantastic Benefits.

• Instapay (early access to your wages) and high interest savings both through the EVEN app
• Associate Shopping Program
• Health and Wellness Program
• Discount Marketplace
• Employee Assistance Program

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_Levy.pdf