Live Events Purchasing Coordinator

Legends Global; Town of Orchard Park (NY); On-site; USD 30,000 - 32,000; Full time

Job summary

Legends Global is seeking a Fulltime Purchasing Administrator in New York to manage and issue purchase orders via our inventory software while ensuring accurate pricing, item setup, and vendor alignment. You will coordinate purchasing cycles around events to keep all venues stocked for game days and high-volume occasions.

The role requires attention to detail, flexibility, and the ability to work in a fast-paced, team-driven environment.

Qualifications

• Must be 18 years of age or older.
• Strong attention to detail.
• Able to demonstrate flexibility and quickly adapt to changes.
• Ability to be self-motivated and work independently and work well as a team player.
• Ability to work in a fast-paced environment.
• Ability to understand written and oral direction and to communicate the same with others.

Responsibilities

• Manage and issue purchase orders in our inventory software.
• Maintain and optimize inventory order guides, ensuring accurate pricing, item setup, and vendor alignment.
• Coordinate purchasing cycles around event schedules, ensuring all locations are fully stocked for game days and high-volume events.
• Partner with warehouse teams to support accurate receiving, inventory counts, and reconciliation of discrepancies.
• Monitor inventory levels and key product movement to prevent stockouts and reduce excess inventory.
• Generate and analyze reports on usage, purchasing trends, and cost variances to support operational decision-making.
• Collaborate cross-functionally with culinary, concessions, and operations teams to align purchasing with menu execution and demand planning.

Skills

Attention to detail

Flexibility

Self-motivation

Team player

Written and verbal communication

Adaptability to fast-paced environment

Tools

Inventory software

Job description

Legends Global is seeking a Fulltime Purchasing Administrator in New York to manage and issue purchase orders via our inventory software while ensuring accurate pricing, item setup, and vendor alignment. You will coordinate purchasing cycles around events to keep all venues stocked for game days and high-volume occasions.

The role requires attention to detail, flexibility, and the ability to work in a fast-paced, team-driven environment.