Purchasing Administrator - Spectrum Center

Compass Group USA; Charlotte (NC); On-site; USD 42,000 - 54,000; Part time

Benefits offered by this job

Instapay

Employee Assistance Program

Job summary

Levy, part of Compass Group USA, seeks a Purchasing Administrator in Charlotte, NC to provide administrative and operational support to the Purchasing Department and warehouse teams. You will coordinate procurement processes, maintain records, and assist with inventory and vendor communications.

Ideal candidates bring solid admin experience, strong organizational skills, and proficiency with Microsoft Office and BirchStreet.

Qualifications

• Minimum of two years of administrative, coordinator, or supervisory experience in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication, including confidentiality and discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to learn company systems, including BirchStreet.
• Knowledge of office administration, records management and filing systems.
• Ability to build relationships across departments and levels.
• Ability to work a flexible schedule, including evenings, weekends, and holidays.
• Experience supporting purchasing, inventory, warehouse, or supply chain operations preferred.

Responsibilities

• Process and receive purchase orders to maintain accurate inventory records.
• Enter receiving information from invoices and reconcile with POs.
• Support monthly inventory counts and reconciliations.
• Maintain organized purchasing records and documentation for easy retrieval.
• Review departmental reporting, including COIs and other required docs.
• Support accounts payable by maintaining invoice records and payments.
• Assist vendor statement reconciliations and related financial records.
• Manage departmental files, mail, reports, and other admin records.
• Support dispatch operations during events by coordinating responses.

Skills

Organizational skills

Communication

Microsoft Office

Records management

Cross-functional teamwork

Flexibility

Purchasing support

Tools

BirchStreet

Job description

From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.

The Purchasing Administrator provides administrative and operational support to the Purchasing Department, serving as the primary administrative contact for the purchasing and warehouse teams. This role is responsible for coordinating procurement-related processes, maintaining accurate records, supporting inventory management activities, and ensuring timely communication between internal departments and vendors.

Key responsibilities include processing purchase orders and invoices, reconciling receiving documentation, assisting with month-end inventory procedures, monitoring product shortages and replenishment needs, managing departmental documentation, and supporting accounts payable processes. The Purchasing Administrator also assists with event support, and day-to-day departmental communications.

This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Purchasing leadership will provide ongoing direction and weekly priorities. Scheduled hours may vary between 25 and 40 hours per week based on business demands.

Essential Duties and Responsibilities:

• Process and receive purchase orders using company software to maintain accurate inventory records.
• Enter receiving information from invoices and reconcile documentation with corresponding purchase orders.
• Support monthly inventory counts and reconciliation activities.
• Maintain organized purchasing records and documentation for easy retrieval and audit readiness.
• Review and assist with departmental reporting, including Certificates of Insurance (COIs) and other required documentation.
• Support accounts payable functions by maintaining invoice records and monitoring payment processing.
• Assist with vendor statement reconciliations and related financial recordkeeping.
• Manage departmental files, correspondence, mail, reports, and other administrative records.
• Support dispatch operations during events by receiving calls and coordinating responses as needed.
• Perform other duties and special projects as assigned by management.

Qualifications:

• Minimum of two (2) years of administrative, coordinator, or supervisory experience in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills, including the ability to maintain confidentiality and exercise discretion.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to learn and effectively utilize company systems, including BirchStreet and other department-specific software.
• Knowledge of office administration practices, including records management, filing systems, and administrative processes.
• Ability to build and maintain positive working relationships across departments and levels of the organization.
• Ability to work a flexible schedule, including evenings, weekends, and holidays, as business needs and event schedules require.
• Previous experience supporting purchasing, inventory, warehouse, or supply chain operations preferred.

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Associates of Levy are offered many fantastic benefits.

• Instapay (early access to your wages) and high interest savings both through the EVEN app
• Associate Shopping Program
• Health and Wellness Program
• Discount Marketplace
• Employee Assistance Program

For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

Job Segment: Accounts Payable, Purchasing, Finance, Part Time