Purchasing Coordinator

Crescent Hotels & Resorts; Horseshoe Bay (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Crescent Hotels & Resorts in Horseshoe Bay, Texas, is seeking a Purchaser/Procurement Coordinator to manage the end-to-end purchasing process for materials, equipment, and services across resort properties. You will coordinate with stakeholders, vendors, and the accounting team to ensure timely orders and accurate invoicing.

The role emphasizes inventory control, supplier negotiations, and effective use of Birchstreet and Excel to track contracts and inventory data, while upholding a

Qualifications

• Basic computer skills, including Excel, Word and Outlook.
• Previous resort purchasing experience is a plus.
• Knowledge of Avendra procedures and pricing is a plus.
• Customer service training is a plus.

Responsibilities

• Ensure materials, equipment, and services are ordered and completed.
• Monitor inventory levels and maintain stock on hand.
• Order items as requested by stakeholders.
• Process purchase orders timely and accurately.
• Liaise with Accounting for prompt invoice processing and payment.
• Develop and maintain relationships with vendors and negotiate credits on discrepancies.
• Supervise Receivers, monitoring schedules and productivity.
• Assist with shipping for resort associates and guest items left at the resort.
• Maintain records of purchases, contracts, and inventory data.
• Utilize Birchstreet and Excel for purchasing activities.

Skills

Interpersonal skills

Communication skills

Project management

Analytical thinking

Confidentiality

Professional image

Tools

Birchstreet

Excel

Word

Outlook

Job description

Ensure that all materials, equipment, and services are ordered and completed.

• Monitor inventory levels and maintain sufficient stock on hand.

• Order items as requested by stakeholders.

• Process purchase orders timely and accurately.

• Act as liaison with the Accounting department for prompt invoice processing and payment.

• Develop and maintain good working relationships with vendors and negotiate for credits when discrepancies arise on orders and deliveries.

• Supervise Receivers, monitoring their work schedules and productivity.

• Assist with shipping of items for resort associates as well as guest items that were left at the resort.

• Maintain accurate records of purchases, contracts, and inventory data.

• Utilize purchasing software (Birchstreet) and Excel spreadsheets.

Employment Standards:

• Basic computer skills, including Excel, Word, Outlook.

• Previous Resort purchasing experience a plus.

• Knowledge of Avendra Procedures and Pricing a plus.

• Customer Service training a plus.

• Strong interpersonal and communication skills.

• Ability to plan and manage multiple projects.

• Ability to analyze and solve problems.

• Ability to maintain confidential information.

• Present a professional appearance and positive company image.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.