Purchasing Coordinator

Horseshoe Bay Resort; Horseshoe Bay (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Horseshoe Bay Resort is seeking a Purchasing Specialist to manage procurement of materials, equipment, and services for the property in Texas. You will monitor inventory, process purchase orders, and liaise with the Accounting department to ensure prompt invoice payments.

The role emphasizes building strong vendor relationships, negotiating credits when discrepancies arise, supervising Receivers, and maintaining accurate purchasing records.

Qualifications

• Basic computer skills including Excel, Word, and Outlook.
• Knowledge of Avendra procedures and pricing is a plus.
• Customer service training is a plus.
• Strong interpersonal and communication skills.
• Ability to plan and manage multiple projects.
• Ability to analyze and solve problems.
• Ability to maintain confidential information.
• Present a professional appearance and positive company image.

Responsibilities

• Order materials, equipment, and services and ensure timely completion.
• Monitor inventory levels and maintain sufficient stock.
• Process purchase orders accurately and on time.
• Coordinate with stakeholders and respond to item requests.
• Act as liaison with Accounting for invoice processing and payment.
• Develop vendor relationships and negotiate credits when discrepancies arise.
• Supervise Receivers and monitor productivity.
• Assist with shipping of items for resort associates and guest items.
• Maintain records of purchases, contracts, and inventory data.
• Utilize Birchstreet purchasing software and Excel spreadsheets.

Skills

Vendor relations

Negotiation skills

Inventory management

Data entry & Excel

Communication skills

Tools

Birchstreet

Excel

Job description

Description

• Ensure that all materials, equipment, and services are ordered and completed.
• Monitor inventory levels and maintain sufficient stock on hand.
• Order items as requested by stakeholders.
• Process purchase orders timely and accurately.
• Act as liaison with the Accounting department for prompt invoice processing and payment.
• Develop and maintain good working relationships with vendors and negotiate for credits when discrepancies arise on orders and deliveries.
• Supervise Receivers, monitoring their work schedules and productivity.
• Assist with shipping of items for resort associates as well as guest items that were left at the resort.
• Maintain accurate records of purchases, contracts, and inventory data.
• Utilize purchasing software (Birchstreet) and Excel spreadsheets.

Employment Standards:

• Basic computer skills, including Excel, Word, Outlook.
• Knowledge of Avendra Procedures and Pricing a plus.
• Customer Service training a plus.
• Strong interpersonal and communication skills.
• Ability to plan and manage multiple projects.
• Ability to analyze and solve problems.
• Ability to maintain confidential information.
• Present a professional appearance and positive company image.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.