Purchasing Manager

Clear Destination Inc.; Northern (KY); Hybrid; USD 48,000 - 64,000; Full time

Job summary

Clear Destination Inc. is seeking a Purchasing Manager to support the Director of Purchasing in acquiring food, beverage, and non-perishable items at maximum economics across hotel operations.

You will supervise purchasing/receiving staff, coordinate storeroom activities, and ensure compliance with supplier and state regulations to optimize inventory and costs. You will collaborate with chefs, catering, and other departments to forecast needs, manage bids, and drive efficient procurement

Qualifications

• 2+ years experience as storeroom attendant in a high volume, upscale Hotel.
• Exceptional guest service skills.
• Computer skills including MS Word and Excel.
• Strong attention to detail.
• Ability to multi-task in a high paced environment.
• Be able to make quick decisions and possess good judgment.

Responsibilities

• Directly supervise the Purchasing/Receiving hourly staff through delegation of work tasks to achieve set objectives.
• Coordinate and monitor work performed by storeroom associates, specifically food and beverage requirements according to forecasted menus.
• Attend all food and beverage and related meetings such as menu tie‑down, weekly forecast and financial services.
• Maintain close communications with the chefs and catering department on requirements for future menu events to evaluate menus against par inventories in determining necessary requirements for outlets and banquet functions.
• Establish and maintain training tools for subordinates to achieve a better knowledge and understanding of the purchasing process and applications such as: product familiarity, receiving and storage standards. EOM reconciliation of food and beverage, EOM accounts payable closing.
• Responsible for department training, reviews, disciplinary actions and associate recognitions.
• Evaluate vendor performance in compliance to purchasing bid procedures.
• Monitors vendor ability to provide timely and consistent quality according to established specifications.
• Interact with other departments to ensure that guest needs are satisfied.
• Responsible for with monthly inventory.
• Maintain a flexible schedule at all times because the hotel operates 7 days a week, 24 hours a day.
• Work daily with accounts payable to ensure Birchstreet is accurate and up-to-date.
• Manage weekly bid process to ensure the best prices are being obtained on frequently purchased items.
• Coordinate weekly wine, liquor and beer purchases, ensuring compliance with state liquor laws.
• Establish and maintain requisition procedures for alcoholic beverages that guarantee maximum control over inventories.
• Champion and drive the All In Omni culture.

Skills

Guest service

Attention to detail

Multi-tasking

Decision making

Tools

Birch Street

OnTrack

Kronos

WinRetail

MS Office

Computer

Hand truck

lift-jack

dolly

Forklift

Job description

Purchasing Manager

Overview: This role will provide support to the Director of Purchasing for the acquisition of food, beverage, and non‑perishable purchases at maximum economics based on business activity and act as a liaison between the resort and supplier representatives in the procurement of goods and services required to achieve the objectives of each department.

Responsibilities

• Directly supervise the Purchasing/Receiving hourly staff through delegation of work tasks to achieve set objectives.

• Coordinate and monitor work performed by storeroom associates, specifically food and beverage requirements according to forecasted menus.

• Attend all food and beverage and related meetings such as menu tie‑down, weekly forecast and financial services.

• Maintain close communications with the chefs and catering department on requirements for future menu events to evaluate menus against par inventories in determining necessary requirements for outlets and banquet functions.

• Establish and maintain training tools for subordinates to achieve a better knowledge and understanding of the purchasing process and applications such as: product familiarity, receiving and storage standards. EOM reconciliation of food and beverage, EOM accounts payable closing.

• Responsible for department training, reviews, disciplinary actions and associate recognitions.

• Evaluate vendor performance in compliance to purchasing bid procedures.

• Monitors vendor ability to provide timely and consistent quality according to established specifications.

• Interact with other departments to ensure that guest needs are satisfied.

• Responsible for with monthly inventory.

• Maintain a flexible schedule at all times because the hotel operates 7 days a week, 24 hours a day.

• Work daily with accounts payable to ensure Birchstreet is accurate and up-to-date.

• Manage weekly bid process to ensure the best prices are being obtained on frequently purchased items.

• Coordinate weekly wine, liquor and beer purchases, ensuring compliance with state liquor laws.

• Establish and maintain requisition procedures for alcoholic beverages that guarantee maximum control over inventories.

• Champion and drive the All In Omni culture.

Qualifications

• 2+ years experience as storeroom attendant in a high volume, upscale Hotel

• Exceptional guest service skills.

• Computer skills including MS Word and Excel.

• Strong attention to detail.

• Ability to multi-task in a high paced environment.

• Be able to make quick decisions and possess good judgment.

Physical Requirements

• Ability to sit and stand for long periods of time, stoop, bend and lift items of moderate to heavy weight.

• Ability to work flexible schedule, including weekends and holidays.

Working Environment

• Interior of hotel and clubhouse.

• Frequent travel around resort property.

• Exposure to various weather conditions.

Tools & Equipment

• Birch Street, OnTrack, Kronos, WinRetail, MS Office

• Computer, copy machine

• Hand truck, lift-jack and dolly

• Forklift