Purchasing Clerk – ERP & QuickBooks Specialist

Addison Group; Spring (TX); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking a detail-oriented Purchasing Clerk to support purchasing and procurement operations in a manufacturing/industrial environment. The role focuses on data entry, purchase order processing, vendor follow-up, and maintaining accurate purchasing records.

The position requires a high school diploma, at least one year of purchasing experience, and proficiency with ERP systems, Excel, and QuickBooks.

Qualifications

• High school diploma required.
• Minimum 1 year of purchasing or procurement experience.
• Experience with ERP systems.
• QuickBooks experience preferred.
• Proficiency with Excel and Outlook.
• Strong data entry accuracy.

Responsibilities

• Create, issue, and maintain purchase orders in QuickBooks.
• Enter and maintain accurate part numbers, quantities, pricing, due dates, shipping information, and other purchasing data.
• Review purchase requisitions and purchasing requirements for completeness and accuracy.
• Send purchase orders to vendors and obtain order acknowledgments and confirmed delivery dates.
• Follow up with vendors regarding open purchase orders, late shipments, backorders, and delivery issues.
• Update purchase orders when quantities, pricing, delivery dates, or other requirements change.
• Maintain accurate vendor and purchasing records within the ERP system.
• Communicate purchasing status, material shortages, and potential delays to planning, production, and other departments.
• Coordinate with receiving and accounting to resolve discrepancies involving purchase orders, receiving documentation, packing slips, invoices, quantities, and pricing.
• Assist with matching purchase orders, receiving documentation, and vendor invoices as needed.
• Maintain organized electronic purchasing documents and vendor correspondence.
• Assist Purchasing personnel with reports, data entry, filing, and other administrative duties.
• Maintain professional and productive relationships with suppliers and internal departments.
• Ensure purchasing information is entered accurately and in a timely manner.
• Perform other purchasing and administrative duties as assigned.

Skills

Data entry

Attention to detail

ERP systems experience

Microsoft Excel

Microsoft Outlook

Education

High school diploma

Tools

QuickBooks

ERP system

Excel

Outlook

Job description

Addison Group is seeking a detail-oriented Purchasing Clerk to support purchasing and procurement operations in a manufacturing/industrial environment. The role focuses on data entry, purchase order processing, vendor follow-up, and maintaining accurate purchasing records.

The position requires a high school diploma, at least one year of purchasing experience, and proficiency with ERP systems, Excel, and QuickBooks.