Data Entry Clerk

ROCS Grad Staffing; Virginia (MN); On-site; USD 36,000 - 48,000; Full time

Job summary

ROCS Grad Staffing is seeking a detail oriented Data Entry Clerk to support procurement and customer service operations. You will enter purchase orders, submit orders to vendors, track status, and provide timely updates to the team.

The ideal candidate thrives on problem solving, takes initiative, and communicates clearly with vendors and internal teams. Experience in purchasing, order management, data entry, or inside sales support is a plus, and familiarity with QuickBooks is helpful.

Qualifications

• Detail oriented with strong organizational and multitasking skills.
• Proactive and service oriented.
• Strong written and verbal communication.
• Experience in purchasing, customer service, order management, data entry, or inside sales support.
• Comfortable with QuickBooks or similar software.
• Attention to accuracy and data integrity.
• Understanding of supply chain and fulfillment processes.

Responsibilities

• Enter customer purchase orders into QuickBooks and ensure accuracy.
• Coordinate with internal teams to align on timelines and order details.
• Monitor order schedules and provide proactive shipping status updates.
• Troubleshoot discrepancies and coordinate swift resolutions.
• Track and maintain accurate order information throughout procurement.
• Provide professional communication with vendors and internal stakeholders.
• Support the team with data entry and administrative tasks.

Skills

Detail oriented

Organizational skills

Multitasking

Written and verbal communication

Problem solving

Data entry

Tools

QuickBooks

Job description

We are looking for a detail oriented and proactive Data Entry Clerk to support our procurement and customer service operations. This role is responsible for entering purchase orders, submitting orders to vendors, tracking order status, and providing timely updates to the team.

You will work closely with our Customer Service Supervisor and play an important role in keeping orders accurate, organized, and moving forward. The ideal candidate is someone who enjoys solving problems, taking initiative, and providing helpful support without always needing to be asked.

What You'll Do

• Enter customer purchase orders into QuickBooks and ensure all order details are accurate and complete
• Coordinate with internal teams to align on timelines, requirements, and order details
• Monitor order schedules and provide proactive updates regarding shipping status, delays, trends, and potential issues
• Troubleshoot order discrepancies and help coordinate quick resolutions with internal teams
• Track and maintain accurate order information throughout the procurement process
• Provide responsive and professional communication with vendors and internal stakeholders
• Support the team with accurate and timely data entry and administrative tasks

Who You Are

• Detail oriented with strong organizational and multitasking skills
• Inquisitive, service oriented, and proactive
• Strong written and verbal communication skills
• Comfortable communicating with vendors and internal teams
• Motivated by problem solving and keeping projects on track
• Experience in purchasing, customer service, order management, data entry, or inside sales support
• Comfortable working in QuickBooks or a similar software system
• Strong attention to accuracy and detail while still enjoying a role that involves regular communication
• General understanding of supply chain operations and fulfillment processes

Why You Want to Work Here

• Join a collaborative and fast paced environment where your work has a direct impact
• Be part of a growing company in a niche market focused on environmental protection
• Work with a friendly and supportive team that values your contributions
• Opportunity to take ownership of your work and make a meaningful difference in day to day operations

Nice to Have:

Familiarity with capital projects, BOM based purchasing, or progress billing processes