Purchasing Assistant: Vendor Relations & PO Coordination

Rex-Moore-Group,-Inc; Reno (NV); On-site; USD 42,000 - 60,000; Full time

Job summary

Rex Moore Group, Inc. is seeking an Assistant Purchasing Agent to support the Purchasing team with purchase orders, vendor communications, and order tracking in Reno, Nevada.

You will help maintain procurement records, coordinate with project managers and accounting, and play a key role in ensuring timely material procurement and strong vendor relationships in a fast-paced office environment. If you bring 1–3 years of purchasing or construction support experience and are proficient with Excel

Qualifications

• 1–3 years of purchasing, procurement, administrative, or construction support experience preferred.
• Construction industry experience is a plus.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Experience working with ERP or purchasing software preferred.
• Strong organizational and multitasking skills.
• Excellent customer service and communication skills.

Responsibilities

• Assist Purchasing Agents with preparing and issuing purchase orders.
• Review purchase requests for completeness and accuracy.
• Communicate with vendors regarding pricing, availability, order status, and delivery schedules.
• Track open purchase orders and follow up on outstanding deliveries.
• Maintain purchasing records, vendor files, and procurement documentation.
• Coordinate with Project Managers, Warehouse personnel, and Accounting to resolve purchasing issues.
• Process order acknowledgments and update purchasing systems.
• Assist with invoice reconciliation and purchase order discrepancies.
• Obtain pricing and quotations from approved vendors.
• Monitor supplier lead times and communicate potential delays to project teams.
• Support inventory coordination and material tracking.

Skills

Purchasing experience

ERP software

Excel

Vendor management

Communication skills

Organizational skills

Time management

Tools

ERP software

Job description

Rex Moore Group, Inc. is seeking an Assistant Purchasing Agent to support the Purchasing team with purchase orders, vendor communications, and order tracking in Reno, Nevada.

You will help maintain procurement records, coordinate with project managers and accounting, and play a key role in ensuring timely material procurement and strong vendor relationships in a fast-paced office environment. If you bring 1–3 years of purchasing or construction support experience and are proficient with Excel