Procurement Assistant: Vendor Relations & Inventory Tracking

Rex Moore; Reno (NV); On-site; USD 33,000 - 48,000; Full time

Job summary

Rex Moore is seeking an Assistant Purchasing Agent to provide administrative and operational support to the Purchasing team in Nevada. You will assist with purchase orders, review requests for accuracy, handle vendor communications, track orders, and maintain procurement records to support project teams.

You will collaborate with Project Managers, Warehouse staff, and Accounting to resolve issues, obtain pricing from approved vendors, monitor lead times, and update purchasing systems.

Qualifications

• 1–3 years of purchasing, procurement, administrative, or construction support experience preferred.
• Construction industry experience is a plus.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Experience working with ERP or purchasing software preferred.
• Strong organizational and multitasking skills.
• Excellent customer service and communication skills.
• Strong attention to detail.
• Excellent organizational and time management skills.

Responsibilities

• Assist Purchasing Agents with preparing and issuing purchase orders.
• Review purchase requests for completeness and accuracy.
• Communicate with vendors regarding pricing, availability, order status, and delivery schedules.
• Track open purchase orders and follow up on outstanding deliveries.
• Maintain purchasing records, vendor files, and procurement documentation.
• Coordinate with Project Managers, Warehouse personnel, and Accounting to resolve purchasing issues.
• Process order acknowledgments and update purchasing systems.
• Assist with invoice reconciliation and purchase order discrepancies.
• Obtain pricing and quotations from approved vendors.
• Monitor supplier lead times and communicate potential delays to project teams.
• Support inventory coordination and material tracking.
• Perform additional administrative duties as assigned.

Skills

Strong communication skills

Excellent organizational skills

Time management

Vendor relationship building

Customer service

Attention to detail

Tools

Microsoft Office

Excel

Outlook

ERP system

Job description

Rex Moore is seeking an Assistant Purchasing Agent to provide administrative and operational support to the Purchasing team in Nevada. You will assist with purchase orders, review requests for accuracy, handle vendor communications, track orders, and maintain procurement records to support project teams.

You will collaborate with Project Managers, Warehouse staff, and Accounting to resolve issues, obtain pricing from approved vendors, monitor lead times, and update purchasing systems.