Assistant Purchasing Agent

Rex Moore Electrical & Systems Contractors & Engineers; Reno (NV); On-site; USD 42,000 - 54,000; Full time

Job summary

Rex Moore Electrical & Systems Contractors & Engineers is seeking an Assistant Purchasing Agent to support the Purchasing team with purchase orders, vendor communications, and procurement activities. The role ensures timely material procurement and accurate records while supporting project teams.

Work is conducted in an office setting with potential travel to other offices. The ideal candidate has 1–3 years in purchasing or related fields and is proficient in MS Office and ERP systems, with

Qualifications

• 1–3 years of purchasing, procurement, administrative, or construction support experience preferred.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Strong organizational, communication, and multitasking abilities.

Responsibilities

• Prepare and issue purchase orders and review requests for accuracy.
• Communicate with vendors regarding pricing, availability, and delivery schedules.
• Track open purchase orders and update purchasing systems.
• Coordinate with project managers, warehouse staff, and accounting to resolve issues.
• Assist with invoice reconciliation and PO discrepancies.

Skills

Vendor relations

Communication skills

Time management

Organizational skills

Attention to detail

Tools

ERP software

Microsoft Office

Excel

Outlook

Job description

About Us

Rex Moore continues to be powered by amazing employees just like you for over 100 years. Together we are building a world that is safe, comfortable, and sustainable. Our diverse team of experts spreading to National territories create innovative, integrated solutions to make cities more connected, buildings more intelligent and environments more comfortable and secure.

Watch Our Story: About Rex Moore Group, Inc. - YouTube

Job Overview

The Assistant Purchasing Agent provides administrative and operational support to the Purchasing team by assisting with purchase orders, vendor communications, order tracking, documentation, and procurement activities. This role helps ensure timely material procurement and accurate purchasing records while supporting project teams and maintaining strong vendor relationships.

Key Responsibilities and Essential Tasks

• Assist Purchasing Agents with preparing and issuing purchase orders.
• Review purchase requests for completeness and accuracy.
• Communicate with vendors regarding pricing, availability, order status, and delivery schedules.
• Track open purchase orders and follow up on outstanding deliveries.
• Maintain purchasing records, vendor files, and procurement documentation.
• Coordinate with Project Managers, Warehouse personnel, and Accounting to resolve purchasing issues.
• Process order acknowledgments and update purchasing systems.
• Assist with invoice reconciliation and purchase order discrepancies.
• Obtain pricing and quotations from approved vendors.
• Monitor supplier lead times and communicate potential delays to project teams.
• Support inventory coordination and material tracking.
• Perform additional administrative duties as assigned.

Career Advancement

At Rex Moore, we provide amazing job opportunities for growth with competitive salaries and benefits in an exciting, dynamic, fast-paced, and fun workplace environment. Are you looking to build a strong career? Then we have an opportunity for you!

Compensation

Rex Moore pays hourly/salary rates commensurate with each employee’s knowledge, experience and skill level.

Work environment

Work is performed in an office environment. This position may be required to travel to other office locations.

LOCATION

Rex Moore and affiliated offices are located throughout California and Nevada.

Reporting Structure

Reports to – Construction Services Supervisors

Department – Construction Services National

Knowledge, Skills and Abilities

• 1–3 years of purchasing, procurement, administrative, or construction support experience preferred.
• Construction industry experience is a plus.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Experience working with ERP or purchasing software preferred.
• Strong organizational and multitasking skills.
• Excellent customer service and communication skills.
• Strong attention to detail.
• Excellent organizational and time management skills.
• Ability to work effectively in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to establish positive relationships with vendors and internal teams.
• Basic understanding of purchasing and procurement principles.
• Willingness to learn and grow within the Purchasing department.

Physical Requirements

• Ability to verbally communicate: convey detailed and accurate instructions and information.
• Ability to hear with or without correction in order to receive and interpret detailed information.
• Required to sit at a desk work station for long and short periods of time.
• Push, pull, lift and carry at least 10 pounds.
• Occasionally required to walk and stand.
• Required to have visual acuity with or without correction in order to read and interpret contract information and view information on a computer monitor.
• Required to use fingers and hands: type using a computer keyboard, handle, feel, and reach.