Purchasing and Inventory Technician

South Piedmont Community College; Monroe, Northern (NC, KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Retirement benefits

Paid Time Off

Supplemental cafeteria plan

Job summary

South Piedmont Community College seeks a Purchasing and Inventory Technician to support purchasing, receiving, and inventory functions on campus in Monroe, NC. This full-time role reports to the Director of Purchasing and Equipment.

You will verify orders, process receipts and invoices, coordinate with vendors, and manage year-end PO closures while assisting with vehicle scheduling and campus-wide inventory. Collaborative work across departments is essential.

Qualifications

• High school diploma or equivalent required.
• 2–3 years of experience in a business office setting with invoices, vendor communications, and order follow-up.
• Self-starter with strong organizational, communication, and problem-solving skills.
• Experience using Microsoft Office.

Responsibilities

• Verify receipt of equipment and supply orders and expedite delivery to the appropriate person or department.
• Process receipts of goods in the computer system.
• Process invoices and prepare them for Accounts Payable.
• Consult vendors concerning shipping dates, prices, and order problems.
• Maintain Open Purchase Order Report and close purchase orders for year end; explain open PO issues.
• Periodically dispose of equipment per surplus property procedures.
• Maintain contact with snack and drink vendors for quality service.
• Interact with all college departments.
• Process incoming/outgoing mail for the college.
• Schedule state or college vehicles for SPCC employees on the OCH campus.
• Assist with yearly equipment inventory across the college.
• Assist Receiving Technician with deliveries on the OCH campus (UPS, FedEx, etc.).
• Occasional travel between campuses and statewide.

Skills

Organizational skills

Communication skills

Problem-solving

Self-starter

Time management

Education

High School Diploma

Associate Degree in Business Administration

Tools

Microsoft Office

Job description

The Purchasing and Inventory Technician is a full-time position located primarily on the Old Charlotte Highway Campus in Monroe, NC. Under the direction of the Director of Purchasing and Equipment the Purchasing and Inventory Technician is responsible for assisting with the purchasing, receiving, and inventory functions of the College.

A c omprehensive benefits package is offered to include health insurance with the NC State Health Plan for Teachers and State Employees, retirement benefits through the NC Retirement System, Paid Time Off, and a supplemental cafeteria plan.

• Verify receipt of equipment and supply orders and expedite delivery to the appropriate person or department.
• Process receipts of goods in computer system.
• Process invoices and prepare them for Accounts Payable.
• Consult vendors concerning shipping dates, prices, and problems with orders.
• Responsible for maintaining Open Purchase Order Report on a monthly basis, and closing all purchase orders for fiscal year end. Be able to explain any open purchase orders at year end.
• Periodically dispose of equipment through surplus property procedures.
• Maintain contact with snack and drink vendors to ensure quality service.
• Interact with all departments of the college.
• Process incoming/outgoing mail for the college.
• Assist with scheduling state or college owned vehicles for SPCC employees on the OCH campus.
• Under the direction of the Director of Purchasing and Equipment, assist with yearly inventory of all equipment inventory of the college.
• Assist Receiving Technician with receiving and processing deliveries to the OCH campus, including UPS , FedEx, FSI , and other freight carriers.
• Duties may include travel between campuses and throughout the state.
• Perform other duties as assigned by the Director of Purchasing, Director of Financial Services, or Vice President of Finance and Administration.

Required Qualifications

• High School Diploma
• 2-3 years of experience in business office setting with experience in processing invoices, vendor communications, and order follow-up
• Self-starter with exceptional organizational, communication, and problem-solving skills.
• Experience in Microsoft Office.

Preferred Qualifications

• Associate Degree in Business Administration or a related business field.
• Purchasing and/or fixed assets experience.

Special Conditions Eligibility Summary

South Piedmont Community College provides equal employment opportunities to all applicants and employees based on job related criteria without reference to race, color, national origin, religion, gender, age, disability, genetic information, or any other legally protected classification. Applicants are requested to complete questions at the end of the online application process that are strictly voluntary. Answers to these questions will not be provided to the hiring manager, selection committee, or any other employees of South Piedmont other than the Human Resources Office. The Human Resources Office uses this information to maintain accurate confidential records on the composition of each applicant pool. If you require accommodation due to a disability in order to complete the application process, please make your request to the Human Resources Office.

Posting Number

JP00817FY17-18

Open Until Filled Yes

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Is there any reason known to you why you might be unable to perform consistently and promptly any of the job duties? If Yes, please explain.

  (Open Ended Question)

• Have you ever been discharged or asked to resign from a position? Yes/No. If Yes, please explain.

  (Open Ended Question)

• Have you ever been convicted of a crime that has required you either by North Carolina law or any other state or federal law to register as a sex offender?
  • Yes
  • No
• Do you have a high school diploma or equivalent?
  • Yes
  • No
• Do you have a minimum of 2-3 years of experience in a business office setting with experience in processing invoices, vendor communications, and order follow-up?
  • Yes
  • No
• Please describe professional experiences that demonstrate your ability to be a self-starter with exceptional organizational, communication, and problem solving skills.

  (Open Ended Question)

• Do you have experience in customer service?
  • Yes
  • No
• Do you have experience using word and data processing applications, including Microsoft Office?
  • Yes
  • No