Finance & Administrative Services Support Specialist

South Piedmont Community College; North Carolina; Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

NC State Health Plan

Retirement benefits

Paid Time Off

Supplemental cafeteria plan

Job summary

South Piedmont Community College seeks a Finance & Administrative Services Support Specialist to provide administrative and financial support to the Finance & Administrative Services department. Based primarily on the LLP Campus in Polkton, NC, with travel to Union and Anson counties as needed.

The role prepares funding requests, processes accounts receivable invoices, assists with grant reporting, insurance documentation, and supports risk management, vehicle fleet administration, audits, and

Qualifications

• Associate degree and 1 year of related business experience OR three years of related business experience.
• Proficiency in Microsoft Office applications.
• Strong organizational, administrative, communication, and computer skills.
• Ability to maintain confidentiality and handle sensitive financial and administrative information.
• Ability to work independently, prioritize responsibilities, meet deadlines, and respond effectively to questions and requests.

Responsibilities

• Provide administrative and financial support to the Associate Vice President of Finance & Administrative Services as needed.
• Prepare and submit funding requests for local funds from Anson and Union counties.
• Prepare and process non-student related accounts receivable invoices.
• Collaborate with program staff to prepare and submit grant-related financial reports and documentation.
• Serve as the primary contact person for college risk management and insurance matters including general liability, property, vehicle, student insurances, and other insurance coverage.
• Coordinate the acquisition and maintenance of vehicle tags, titles, and insurance for all college-owned vehicles.
• Maintain accurate records and inventory of the college’s vehicle fleet.
• Conduct business office audits, assessments, and related reviews.
• Prepare daily deposits for the Finance Office and transport deposits to the bank as needed.
• Serve as a backup cashier to assist with daily transactions.
• Respond to internal and external inquiries with timely, professional customer service.
• Perform other duties and special projects as assigned.

Skills

Organizational skills

Administrative skills

Communication skills

Confidentiality

Independence

Education

Associate’s degree in office systems technology, accounting, business administration or a related field

Tools

Microsoft Office

Job description

Finance & Administrative Services Support Specialist

Job Title Finance & Administrative Services Support Specialist

Job Description

The Finance & Administrative Services Support Specialist is a full-time, non-exempt position based primarily on the LLP Campus in Polkton, North Carolina, with travel between Union and Anson counties as needed.

This position provides comprehensive administrative and financial support to the Finance & Administrative Services department. Key responsibilities include preparing funding requests, preparing accounts receivable invoices, grant-related financial reports, and insurance documentation. The position also supports risk management, vehicle fleet administration, financial transactions, audits, and other business office functions.

A comprehensive benefits package is offered to include health insurance with the NC State Health Plan for Teachers and State Employees, retirement benefits through the NC Retirement System, Paid Time Off, and a supplemental cafeteria plan.

• Provide administrative and financial support to the Associate Vice President of Finance & Administrative Services as needed.
• Prepare and submit funding requests for local funds from Anson and Union counties.
• Prepare and process non-student related accounts receivable invoices.
• Collaborate with program staff to prepare and submit grant-related financial reports and documentation.
• Serve as the primary contact person for college risk management and insurance matters including general liability, property, vehicle, student insurances, and other insurance coverage.
• Coordinate the acquisition and maintenance of vehicle tags, titles, and insurance for all college-owned vehicles.
• Maintain accurate records and inventory of the college’s vehicle fleet.
• Conduct business office outcome audits, assessments, and related reviews.
• Prepare daily deposits for the Finance Office and transport deposits to the bank as needed.
• Serve as a backup cashier to assist with daily transactions.
• Respond to internal and external inquiries and provide timely, professional customer service.
• Perform other duties and special projects as assigned.

Required Qualifications

• Associate’s degree in office systems technology, accounting, business administration or a related field and one year of related business experience OR three years of related business experience
• Proficiency in Microsoft Office applications.
• Strong organizational, administrative, communication, and computer skills.
• Ability to maintain confidentiality and handle sensitive financial and administrative information.
• Ability to work independently, prioritize responsibilities, meet deadlines, and respond effectively to questions and requests.

Preferred Qualifications

• Bachelor’s degree in Accounting, Business Administration, or related field.
• Experience working with various types of insurance coverage.
• Extensive experience with spreadsheets and financial data.
• Previous experience working in a college, educational institution, or similar administrative environment.

Special Conditions Eligibility Summary

South Piedmont Community College provides equal employment opportunities to all applicants and employees based on job related criteria without reference to race, color, national origin, religion, gender, age, disability, genetic information, or any other legally protected classification. Applicants are requested to complete questions at the end of the online application process that are strictly voluntary. Answers to these questions will not be provided to the hiring manager, selection committee, or any other employees of South Piedmont other than the Human Resources Office. The Human Resources Office uses this information to maintain accurate confidential records on the composition of each applicant pool. If you require accommodation due to a disability in order to complete the application process, please make your request to the Human Resources Office.

Posting Number

Posting Number JP00818FY17-18

Open Until Filled Yes

Special Instructions to Applicants

Supplemental Questions

• * Is there any reason known to you why you might be unable to perform consistently and promptly any of the job duties? If Yes, please explain.

  (Open Ended Question)

• * Have you ever been discharged or asked to resign from a position? Yes/No. If Yes, please explain.

  (Open Ended Question)

• * Have you ever been convicted of a crime that has required you either by North Carolina law or any other state or federal law to register as a sex offender?

  • Yes
  • No

• * Do you have a minimum of one of the following?

  • Associate’s degree in office systems technology, accounting, business administration or a related field AND one year of related business experience
  • Three years of related business experience
  • Neither

• * Do you have proficiency using Microsoft Office Word, Excel, and Email?

  • Yes
  • No

• * Please describe professional experiences that required you to demonstrate strong organizational, administrative, communication, and computer skills.

  (Open Ended Question)

• * Do you possess the ability to maintain confidentiality and handle sensitive financial and administrative information?

  • Yes
  • No

• * Are you able to work independently, prioritize responsibilities, meet deadlines, and respond effectively to questions and requests?

  • Yes
  • No