Inventory Control Specialist

University of North Carolina Charlotte; Charlotte (NC); On-site; USD 39,000 - 54,000; Full time

Job summary

University of North Carolina Charlotte seeks an Inventory Control Specialist to provide inventory management for Learning Space Technology. You will track items procured, installed, and supported by AV Integration and Classroom Support teams, maintaining records and reconciling stock counts.

The role involves coordinating with Capital Projects and Business Operations, handling a high-volume inventory in a university setting, and ensuring accurate procurement data for over 475 learning spaces.

Qualifications

• Experience with inventory tracking in a high-volume environment.
• Strong analytical and organizational skills.
• Ability to manage multiple priorities and deadlines.
• Experience in a higher education setting is preferred.

Responsibilities

• Receive and inventory all purchased equipment for the Learning Space Technology Department.
• Use Smartsheet and Excel to create inventory reports for the department.
• Process purchase orders and follow up on order issues with vendors.
• Create, apply, and track equipment through the department's inventory system with barcode labels.
• Coordinate with Fixed Assets to tag and track pilferable items.
• Assist with device network configuration and PC imaging requests for new devices.

Skills

Inventory management

Vendor relations

Data analysis

Smartsheet

Microsoft Excel

Education

High school diploma or equivalency

Tools

Smartsheet

Excel

Job description

Inventory Control Specialist

Please see Special Instructions for more details.

• Please submit two references, one required from a current or previous supervisor.
• This position is a 100% on-site position and requires the employee to work in person at the designated University work location. This position is not eligible for remote or telework arrangements.
• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write 'see resume' on your application when completing the job duties section.
• UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

• Vacancy Open to: All Candidates
• Employment Type: Permanent - Full-time
• If time-limited, note appointment end date:
• Hours per week: 40
• Months per year: 12
• Position Number: 007747
• NC Salary Grade Equivalency: NC03
• Classification Title: Support Services Associate - Advanced
• Working Title: Inventory Control Specialist
• Salary Range: $39,103 - $53,767
• Anticipate Hiring Range: $39,103 - $48,879
• FLSA Status: Non Exempt
• Division: Academic Affairs
• Department: Digital and Professional Learning
• Work Unit: DPL-Learning Space Technology
• Work Schedule: 7:00 am - 4:00 pm; Monday - Friday
• Primary Purpose of Position: The primary purpose of the Inventory Control Specialist position within the Learning Space Technology team at UNC Charlotte is to provide inventory management for all items that are procured, installed, and supported by the AV Integration and Classroom Support Teams. This position requires previous experience maintaining inventories, ordering and supplying necessary project items while maintaining accurate records of all procurements. The Inventory Control Specialist will monitor and track current inventory levels, equipment orders, and investigate problems with vendors to navigate supply chain demands and issues. This position will also maintain and update the database used for physical count of inventory and the reconciliation of actual stock count to generated reports. This team is directly responsible for managing the University's 475+ learning spaces, common spaces, and digital signage, which requires the ordering of a minimum of $2M worth of inventory annually, tracking of each piece of equipment, and working with both Capital Projects for inventory needed for all new buildings and the Business Operations team for funding of projects. Larger capital projects for new buildings or building renovations include ordering and tracking inventory for million-dollar projects, a requirement of this position.
• Minimum Education/Experience: Required Minimum Qualifications: High school diploma or equivalency. Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
• Essential Job Duties: The Inventory Control Specialist provides inventory management for all items that are procured, installed, and supported by the AV Integration and Classroom Support Teams as part of Learning Space Technology, reporting to the Digital and Professional Learning Unit. This position requires previous experience maintaining inventories and ordering and supplying necessary project items while maintaining accurate records of all procurement. The Inventory Control Specialist will monitor and track current inventory levels and equipment orders, and investigate problems with vendors to navigate supply chain demands and issues. This position will also maintain and update the database used for the physical count of inventory and the reconciliation of actual stock count to generated reports. This position reports to the team that is directly responsible for managing the University's 475+ learning spaces, common spaces, and digital signage, which requires the ordering of a minimum of $2M worth of inventory annually, tracking of each piece of equipment, and working with both Capital Projects for inventory needed for all new buildings and the Business Operations team for funding of projects. Larger capital projects for new buildings or building renovations include ordering and tracking inventory for million-dollar projects, a requirement of this position.
• Other Work Responsibilities:
  • Receive and inventory all purchased equipment for the Learning Space Technology Department.
  • Utilize Smartsheet and other departmental tools, including spreadsheets and project management software, to ensure all items are received and accounted for.
  • Work with the Business Services Unit to complete all purchase orders, follow up on any order issues, and work to resolve them promptly. Follow up with vendors on any missing, damaged, or incorrect items.
  • Process all departmental returns for repair or replacement (RMA process).
  • Create, apply, and track all equipment through the use of the department's inventory system using the custom inventory barcode labels.
  • Coordinate with the University's Fixed Assets Department to tag and track all pilferable items.
  • Gather, sort, stage, and prepare parts and equipment for installation.
  • Create support tickets to request device network configuration, authorization, and PC imaging for all new devices.
  • Use Smartsheet and Excel to create inventory reports for the department.
  • Serve as the primary surplus coordinator for all equipment, working with the campus surplus department to transfer all end-of-life equipment.
  • Register products for warranty registration and track equipment warranties.
  • Answer departmental phone calls and respond to emails as required.
• Departmental Preferred Experience, Skills, Training/Education:
  • Experience working with inventory tracking and vendor relations in a material management or material procurement role with strong analytical, problem-solving, organizational, and execution skills, with demonstrated ability to maintain accurate equipment inventories in a high-volume technical or operational environment.
  • Demonstrated ability to manage multiple priorities, adapt to changing requirements, meet deadlines, and collaborate effectively with technical teams, vendors, and multiple stakeholders.
  • Experience using Smartsheet or similar work management software and Microsoft Excel to organize, reconcile, analyze, and report inventory or procurement data.
  • Experience with inventory control processes, including receiving, asset tracking, barcode or RFID tagging/labeling, physical inventory reconciliation, equipment returns/RMAs, and associated inventory tagging or label-printing systems.
  • Experience working in a higher education environment, including procurement, inventory, or asset management systems; experience with UNC Charlotte systems and processes, including 49erMart, is preferred.
• Necessary Licenses or Certifications:
• Work Location: Cameron - Main Campus
• Posting date: 08/26/2026
• Closing date: 09/20/2026
• Proposed Hire Date: 10/12/2026
• Special Notes to Applicants:
  • Please submit two references, one required from a current or previous supervisor.
  • This position is a 100% on-site position and requires the employee to work in person at the designated University work location. This position is not eligible for remote or telework arrangements.
  • The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
  • The Search Committee will not contact references without first verifying permission with the finalist.
  • Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
  • Do not write 'see resume' on your application when completing the job duties section.
  • UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

1. * How did you hear about this employment opportunity?
   • UNC Charlotte Website
   • HERC Job Board
   • Inside Higher Education
   • Mitratech Circa (formerly known as Local JobNetwork)
   • Another Website
   • Agency Referral
   • Advertisement/Publication
   • Personal Referral
   • Other
2. Where did you learn about this posting? (Open Ended Question)
3. * Do you have a high school diploma or equivalency?
   • Yes
   • No
4. * Please describe your experience managing inventory in a high-volume or complex environment, including the types of inventory managed and your responsibilities for receiving, tracking, reconciliation, and maintaining accurate records. (Open Ended Question)
5. * Please describe your experience using Excel, Smartsheet, inventory management systems, or similar tools to track, analyze, reconcile, and report inventory or procurement data. (Open Ended Question)
6. * Please describe your experience managing competing inventory or procurement priorities and resolving issues related to orders, vendors, equipment, or inventory discrepancies. (Open Ended Question)
7. Do you have experience working in a higher education environment, including procurement, inventory, or asset management systems? Experience with UNC Charlotte systems and processes, including 49erMart, is preferred. Please explain your experience. (Open Ended Question)

Applicant Documents

Required Documents

1. Resume / Curriculum Vitae
2. Cover Letter / Letter of Interest
3. Contact Information for References

Optional Documents