Administrative Support Specialist

The University of North Carolina; Hamilton Township (OH); Hybrid; USD 41,000 - 48,000; Full time

Job summary

The University of North Carolina is seeking an Administrative Support Specialist to audit and process purchase order invoices from all university funding sources using Banner, 49er Mart, and an imaging system. This role also issues payments to vendors and reimbursements for employees, non-employees, and students in compliance with policies.

The position requires a high school diploma and one year of related office experience, with preference for higher education experience and strong Excel

Qualifications

• Accounts Payable experience in a high-volume department; experience in higher education preferred.
• Experience with Banner/ ERP system; 49er Mart or other e-procurement system.
• Experience issuing payments to vendors and reimbursements for expenses.
• Experience in Microsoft Suite and Google Suite – with Intermediate Excel skills preferred.
• Strong attention to detail is needed for this position.

Responsibilities

• Audits/processes purchase order invoices from all University funding sources using Banner, 49er Mart, and an imaging system.
• Issues payments to vendors and reimbursements for expenses incurred by employees, non-employees, and students in compliance with Federal, State, and University policies, guidelines, and acceptable risks.
• Responsible for secure handling of sensitive and/or confidential information.
• Other duties as assigned.

Skills

Attention to detail

Accounts Payable

Education

High school diploma

Tools

Banner ERP

49er Mart

Excel

Google Suite

Job description

Hours per week 40

Months per year

Months per year 12

Position Number

Position Number 000284

NC Salary Grade Equivalency

NC Salary Grade Equivalency NC10

Classification Title

Classification Title Admin Support Specialist - Advanced

Working Title

Working Title Administrative Support Specialist

Salary Range

Salary Range $40,665 - $48,000

Anticipate Hiring Range

Anticipate Hiring Range $40,665 - $48,000

FLSA Status

FLSA Status Non Exempt

Division

Division Business Affairs

Department

Work Unit

Work Unit Controller

Work Schedule

8:00 am – 5:00 pm; Monday – Friday
This position may be eligible for a telework schedule 1-2 days per week once onboarding is complete and with supervisor approval.

Primary Purpose of Position

This position audits/processes purchase order invoices from all University funding sources (State Appropriation, Federal Grants, Special Institutional and Auxiliary) using Banner, 49er Mart, and ImageNow.
Additionally, this position issues payments to vendors and reimbursements for expenses incurred by employees, non-employees, and students in compliance with Federal, State, and University policies, guidelines, and acceptable risks.

Required Minimum Qualifications

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.

Note: Some state job postings state you can qualify by an ‘equivalent combination of education and experience.’ If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

• This position audits/processes purchase order invoices from all University funding sources (State Appropriation, Federal Grants, Special Instructional and Auxiliary) using Banner, 49er Mart, and an imaging system.
• Issues payments to vendors and reimbursements for expenses incurred by employees, non-employees, and students in compliance with Federal, State, and University policies, guidelines, and acceptable risks.

Other Work Responsibilities

• Responsible for secure handling of sensitive and/or confidential information.
• Other duties as assigned.

Departmental Preferred Experience, Skills, Training/Education

• Accounts Payable experience in a high-volume department; experience working in an institution of higher education preferred.
• Experience with Banner/ ERP system; 49er Mart or other e-procurement system.
• Experience issuing payments to vendors and reimbursements for expenses.
• Experience in Microsoft Suite and Google Suite – with Intermediate Excel skills preferred.
• Strong attention to detail is needed for this position.

Necessary Licenses or Certifications

Work Location

Work Location Reese 3rd floor

Optional Documents

9201 University City BlvdCharlotte, NC 28223