Purchasing Agent / Accounts Payable & Accounts Receivable Specialist

Pinnacle Pools & Spas Orlando; Florida; On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Bonus based on performance

Competitive salary

Dental insurance

Employee discounts

Vision insurance

Job summary

Pinnacle Pools & Spas Orlando is seeking a sharp, dependable desk professional to run purchasing, accounts payable, and accounts receivable for our Central Florida projects. You will issue purchase orders, code invoices, process payments, and ensure timely billing aligns with project budgets.

Ideal candidates have 4+ years in purchasing, AP, and/or AR, experience with QuickBooks (or similar), JobTread, and strong Excel skills, plus clear communication with vendors and field teams.

Qualifications

• 4 or more years of combined purchasing, accounts payable, and accounts receivable experience.
• Experience in construction, pool building, or related trades preferred.
• Working knowledge of accounting software (QuickBooks or similar) and strong Microsoft Office skills, especially Excel.
• Familiarity with job costing, three way matching, and construction billing practices.
• Experience with JobTread is a strong plus.
• Clear written and verbal communication with vendors, customers, and field teams.

Responsibilities

• Purchasing: issue POs for materials tied to approved job budgets, source pricing, schedule deliveries, and maintain vendor relationships.
• Accounts Payable: code and match invoices to POs, process payments, collect lien waivers and certificates, reconcile statements.
• Accounts Receivable: send invoices and progress draws, post payments, monitor balances, and follow up on past due accounts.
• Daily Office Support: keep files and cost records accurate and audit ready; coordinate with owner, sales, and field teams.

Skills

Vendor management

Excel proficiency

Clear written and verbal communication

Multitasking / deadline management

Attention to detail

Education

Tools

JobTread

QuickBooks

Microsoft Excel

Job description

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Dental insurance
• Employee discounts
• Vision insurance

Pinnacle Pools & Spas of Orlando | Oviedo, FL | Full Time, On Site

We build custom pools, spas, and outdoor living spaces across Central Florida, and we are growing fast. Our purchasing and accounting desk keeps jobs moving. When materials arrive on time, vendors are paid correctly, and customer draws are billed and collected on schedule, our crews stay productive and our customers stay happy. We need a sharp, dependable person to run that desk.

What You Will Do

Purchasing

• Issue purchase orders for pool, spa, equipment, hardscape, and outdoor living materials tied to approved job budgets
• Source and compare pricing, confirm quotes against budget, and flag cost variances before they hit job margin
• Schedule deliveries with vendors and field supervisors, track order status, and resolve shortages, backorders, and substitutions
• Build and maintain vendor relationships, pricing lists, and terms
• Keep purchasing records organized in JobTread so every cost is tied to the correct job and cost code

Accounts Payable

• Receive, code, and match vendor and trade partner invoices to purchase orders and delivery confirmations
• Process payments on schedule and capture early pay discounts where offered
• Collect and track lien waivers, W9s, and insurance certificates before payment
• Reconcile vendor statements and resolve billing discrepancies
• Support month end close with clean, complete AP records

Accounts Receivable

• Prepare and send customer invoices and progress draws according to the signed agreement’s payment schedule
• Post payments, reconcile deposits, and track outstanding balances
• Follow up on past due accounts with firm, professional communication
• Coordinate with sales and operations on change orders so billing always matches the approved scope
• Report weekly on receivables aging and collections status

Daily Office Support

• Keep job files, cost records, and documentation accurate and audit ready
• Work with the owner, sales team, permit staff, and field supervisors to keep every job on budget and on schedule

What You Bring

• 4 or more years of combined purchasing, accounts payable, and accounts receivable experience
• Experience in construction, pool building, manufacturing, or a related trade industry preferred
• Working knowledge of accounting software (QuickBooks or similar) and strong Microsoft Office skills, especially Excel
• Familiarity with job costing, three way matching, and construction billing practices
• Experience with construction management software such as JobTread is a strong plus
• Clear written and verbal communication with vendors, customers, and field teams
• Ability to juggle multiple deadlines and shift priorities without losing accuracy
• A habit of catching errors before they become problems
• Professional integrity and discretion with financial and customer information

What Sets You Apart

• You question a price that looks off instead of paying it
• You follow up until the delivery is confirmed
• You see patterns in vendor pricing and speak up when something can be improved
• You treat company money like your own