Purchasing and Warehouse Manager - Pool Construction

Craft Master Custom Pools; West Palm Beach (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Craft Master Custom Pools in West Palm Beach, FL is seeking a full-time Purchasing professional to own material spend from order to site. You will manage supplier relationships, negotiate terms, and maintain strict inventory discipline to keep projects on schedule and within budget.

You will coordinate deliveries, track costs by category, ensure accurate job costing in our system, and supervise warehouse layout and cycle counts.

Qualifications

• 3+ years in purchasing, procurement, materials management or warehouse management; construction, building products, pool supply or trade distribution preferred.
• Negotiate with vendors, not just place orders at list price.
• Real inventory discipline; cycle counts valued over annual counts.
• Comfort with physical tasks: lifting up to 50 lbs, forklift use or certification.
• Strong spreadsheet and software skills; JobTread used for purchasing and job costing.

Responsibilities

• Own vendor relationships and pricing; negotiate terms and consolidate spend for multiple jobs.
• Purchase pool equipment, tile, coping, plaster, decking and related components; ensure right product, right job, right date.
• Coordinate deliveries so materials arrive with the trade, in time for scheduling.
• Track material cost as a percent of contract value; alert on drift and deviations.
• Code every purchase to the correct job in JobTread; maintain accurate job-level margin reporting.
• Oversee warehouse layout, organization, safety; ensure item findability under 2 minutes.
• Handle receiving and verification against purchase orders; manage short shipments and damaged items.
• Stage materials by job; ensure complete kits for crews; track left items and dates.
• Manage returns, credits and warranty parts with Service department; coordinate with vendors.
• Track tools, equipment and fleet; maintain location and condition records.

Skills

Purchasing

Vendor negotiation

Inventory control

Forklift operation

Advanced Excel

JobTread knowledge

Tools

JobTread

Job description

About us

Craft Master Custom Pools has been building custom gunite pools in Southeast Florida since 1994 — more than 3,000 pools across Palm Beach, Martin, St. Lucie and Broward counties.

This is a legacy company under new ownership, and we are writing our playbook one day at a time. The reputation and the craft are thirty years old; the systems around them are being built right now, by us, this year. In this role that is unusually literal — there is no purchasing function to inherit and no inventory system to take over. You are building both.

That is either exactly the job you want or exactly the one you don't, and we would rather you know which before you apply.

The role in one sentence

You own every dollar we spend on material and equipment, and every piece of it from the moment it is ordered until the moment a crew uses it.

Why this role exists

We buy from Horner, three SCP branches, Stoneline, Heritage, Home Depot and the equipment manufacturers, and nobody owns that spend. Nobody negotiates our terms. Nobody tracks what we already have before we buy it again. Material shows up late, or early and in the way, or twice.

That costs us twice over. It costs margin directly, and it costs schedule — because in a subcontracted business, a trade partner who arrives to a site with no material does not wait around. They go to the next builder and come back when they can.

So this is not a clerical buying job. You are one of the two or three people who most directly control whether our jobs finish on time and at the margin we sold them at.

What you own

Purchasing

Vendor relationships and pricing. You own the commercial relationship with every supplier. You negotiate terms, you consolidate spend where consolidating gets us a better number, and you keep a second source for anything that would stop a job.

Buying.

Pool equipment, tile, coping, plaster, decking material, plumbing and electrical components. Right product, right job, right date.

Delivery coordination.

Material lands on site when the trade arrives — not three weeks early blocking a driveway, not three days late. You work hand in glove with our Project Scheduler on this; their calendar drives your delivery dates.

Cost control and reporting.

You track material cost as a percentage of contract value, by category, every month. When a category drifts, you are the one who notices and says so.

Job-level accuracy.

Every purchase is coded to the right job in JobTread. Our job-level margin reporting is only as good as this, and right now it is not good enough.

Warehouse and inventory

The warehouse itself.

Layout, organization, cleanliness, safety. Someone should be able to find any item in under two minutes without asking you.

Inventory accuracy.

A real count of what we hold, maintained continuously, with cycle counts rather than one painful annual scramble. Target is 98% accuracy on tracked items.

Receiving and verification.

Nothing is received without being checked against the purchase order. Short shipments, wrong items and damage get caught at the dock, not at the pool.

Staging and issue.

Material is pulled and staged by job, so a crew or sub picks up a complete kit rather than hunting. You know what left, when, and for which job.

Returns, credits and warranty parts.

You chase the credits we are owed. You manage the warranty parts flow with our Service department, including manufacturer reimbursements.

Tools, equipment and fleet support.

You track what we own, where it is, and what condition it is in.

What we need from you

Required

• 3+ years in purchasing, procurement, materials management or warehouse management — ideally some of each. Construction, building products, pool supply or trade distribution.
• You have genuinely negotiated with vendors. Not placed orders at list price — negotiated.
• Real inventory discipline. You know what a cycle count is and why it beats an annual count.
• Comfortable with the physical side: you will be in the warehouse, receiving freight, lifting up to 50 lbs, driving a forklift or willing to be certified.
• Strong spreadsheet and software skills. We run JobTread; purchasing and job costing live there.
• Valid Florida driver's license and a clean record.

Strongly preferred

• Pool industry experience — you know the difference between pumps, heaters, salt cells and automation platforms, and you know the brands
• Existing relationships with South Florida pool distribution (Horner, SCP, Heritage, Pool Corp)
• Forklift certification
• Conversational Spanish — much of our trade base and crew speaks it