SWIMMING POOL OFFICE MANAGER/BOOKKEEPER

PARADISE POOLS SUPPLY & SERVICE INC; Melbourne (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Employee discounts

Paid time off

Job summary

Paradise Pools Supply & Service Inc in Melbourne, FL is seeking an organized Swimming Pool Office Manager/Bookkeeper to keep daily operations smooth and accurate. You will manage bookkeeping, payroll, invoicing, and front-office support.

Ideal candidates bring experience with QuickBooks, strong multi-tasking, and a customer-friendly approach. Familiarity with pool or home-services trades is a plus; this role offers a hands-on environment and opportunity to impact budgeting and reporting.

Qualifications

• Proven experience in bookkeeping, accounting, or office management.
• Proficiency in QuickBooks or similar accounting software.
• Strong knowledge of accounts payable/receivable and general ledger practices.
• Excellent organizational and multitasking skills in a fast-paced environment.
• Strong communication skills and a customer-friendly demeanor.
• Experience in the pool, home services, or trades industry is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Self-starter who can work independently and manage competing priorities.

Responsibilities

• Manage day-to-day office operations and administrative functions
• Perform bookkeeping duties including accounts payable, accounts receivable, and bank reconciliations
• Process payroll and maintain accurate employee records
• Handle customer invoicing, billing, and payment processing
• Coordinate scheduling for pool service technicians and field staff
• Manage vendor relationships, purchase orders, and inventory tracking for pool supplies
• Prepare financial reports and assist with budgeting and forecasting
• Answer phones, respond to customer inquiries, and provide front-office support

Skills

Bookkeeping

Accounting

Office management

Accounts payable

Accounts receivable

Payroll

Customer service

Microsoft Office

Tools

QuickBooks

Microsoft Office

Job description

Benefits:

• Employee discounts
• Paid time off

About the Role:

Paradise Pools Supply & Service Inc is looking for an organized and detail-oriented Swimming Pool Office Manager/Bookkeeper to join our team in Melbourne, FL! This is a fantastic opportunity to play a key behind-the-scenes role in a thriving pool supply and service business. If you love keeping things running smoothly and have a passion for numbers, we want to hear from you!

Responsibilities:

• Manage day-to-day office operations and administrative functions
• Perform bookkeeping duties including accounts payable, accounts receivable, and bank reconciliations
• Process payroll and maintain accurate employee records
• Handle customer invoicing, billing, and payment processing
• Coordinate scheduling for pool service technicians and field staff
• Manage vendor relationships, purchase orders, and inventory tracking for pool supplies
• Prepare financial reports and assist with budgeting and forecasting
• Answer phones, respond to customer inquiries, and provide front-office support

Requirements:

• Proven experience in bookkeeping, accounting, or office management
• Proficiency in QuickBooks or similar accounting software
• Strong knowledge of accounts payable/receivable and general ledger practices
• Excellent organizational and multitasking skills in a fast-paced environment
• Strong communication skills and a customer-friendly demeanor
• Experience in the pool, home services, or trades industry is a plus
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Self-starter who can work independently and manage competing priorities

About Us:

Paradise Pools Supply & Service Inc has been a trusted name in the Melbourne, FL community, delivering top-quality pool supplies, maintenance, and service to residential and commercial customers alike. Our customers keep coming back because of our reliability, expertise, and commitment to keeping their pools in paradise-perfect condition. Our team enjoys a supportive work environment where every member plays a vital role in our continued success.