Purchasing Specialist

Your Pool Pal LLC; Nevada; Remote; USD 45,000 - 75,000; Full time

Job summary

Your Pool Pal LLC is seeking a motivated Purchasing Specialist to join our accounting team. This is a full-time and part-time remote role, offering an excellent entry-level opportunity to learn procurement, vendor relations, and purchasing operations within a growing company.

You will process purchase orders, maintain records, evaluate supplier performance, and support cost-saving initiatives while collaborating with internal teams in a fast-paced accounting environment.

Qualifications

• High school diploma or equivalent.
• Bachelor's degree in Business, Accounting, Supply Chain, or related field preferred.

Responsibilities

• Process and track purchase orders accurately and in a timely manner.
• Communicate with vendors to obtain quotes, confirm orders, and resolve discrepancies.
• Maintain organized records of purchases, invoices, and supplier agreements.
• Assist in evaluating supplier performance, pricing, and delivery timelines.
• Coordinate with the Accounting department to ensure accurate expense documentation.
• Monitor inventory levels and flag potential shortages or overstocking.
• Support the negotiation of pricing and terms with new and existing vendors.
• Reconcile purchase orders with received goods and invoices.
• Prepare reports on purchasing activity for management review.
• Ensure compliance with company purchasing policies and procedures.
• Assist in identifying cost-saving opportunities across procurement activities.
• Maintain strong relationships with internal teams and external suppliers.

Skills

Attention to detail

Organizational skills

Communication skills

Excel proficiency

Multitasking

Vendor coordination

Education

Bachelor's degree in Business, Accounting, or related field

Tools

Microsoft Excel

ERP/Procurement tools

Job description

Description

Your Pool Pal LLC is seeking a motivated and detail-oriented Purchasing Specialist to join our growing team. This is a full-time & Part Time, Remote position within our Accounting department, offering an excellent entry-level opportunity for individuals eager to build a career in procurement and purchasing operations. As a Purchasing Specialist, you will play a vital role in supporting our supply chain and ensuring that our organization acquires the goods and services it needs efficiently and cost-effectively. You will work closely with vendors, internal teams, and management to keep purchasing activities running smoothly.

In this role, you will be responsible for processing purchase orders, maintaining accurate records, evaluating supplier performance, and supporting the overall procurement cycle. The ideal candidate is organized, communicative, and eager to learn the ins and outs of purchasing within a dynamic accounting environment. You will have the opportunity to develop valuable skills in vendor management, negotiation, and financial documentation while contributing directly to the success of our operations.

Responsibilities

• Process and track purchase orders accurately and in a timely manner
• Communicate with vendors to obtain quotes, confirm orders, and resolve discrepancies
• Maintain organized records of purchases, invoices, and supplier agreements
• Assist in evaluating supplier performance, pricing, and delivery timelines
• Coordinate with the Accounting department to ensure accurate expense documentation
• Monitor inventory levels and flag potential shortages or overstocking
• Support the negotiation of pricing and terms with new and existing vendors
• Reconcile purchase orders with received goods and invoices
• Prepare reports on purchasing activity for management review
• Ensure compliance with company purchasing policies and procedures
• Assist in identifying cost-saving opportunities across procurement activities
• Maintain strong relationships with internal teams and external suppliers

Requirements

• High school diploma or equivalent required
• Bachelor's degree in Business, Accounting, Supply Chain, or a related field preferred
• Strong attention to detail and organizational skills
• Basic understanding of purchasing and procurement principles
• Proficiency in Microsoft Office applications, especially Excel
• Excellent written and verbal communication skills
• Ability to multitask and manage time effectively in a fast-paced environment
• Strong problem-solving and analytical abilities
• Team-oriented mindset with a willingness to learn and grow
• Familiarity with accounting software or procurement tools is a plus
• Prior internship or entry-level experience in purchasing, accounting, or supply chain is preferred but not required
• Ability to work on-site in Las Vegas on a full-time basis