Purchasing & A/P Admin Specialist — Onsite Miami

Associated Builders and Contractors (ABC); Miami, Northern (FL, KY); Hybrid; USD 25,000 - 28,000; Full time

Benefits offered by this job

401(k) Employer Match

Medical, Dental & Vision insurance

Tuition Reimbursement

Life Insurance

Paid Time Off

Parental Leave

Paid Holidays

Employee Assistance Program

Flexible Spending Accounts

Job summary

Seaboard Marine is seeking an Administrative Assistant to support the Purchasing and Parts departments in Miami, FL. The role involves processing invoices, filing, order entry, and vendor communications, with a focus on accuracy and timely completion of tasks.

The position requires 1 year of related experience, intermediate English/Spanish communication, and proficiency in MS Word, Excel, and Outlook. On-site work and full-time hours are expected.

Qualifications

• Minimum 1 year of administrative support experience in accounting, procurement, or inventory environments.
• Proficient with MS Word, Excel and Outlook; strong numerical abilities.

Responsibilities

• Handle correspondence for Purchasing; manage messages and calls.
• Maintain filing systems and organize purchase orders and invoices.
• Assist with vendor communications, DST documents, and audit-ready records.
• Enter basic data into DST system and assist with invoice posting and payment processing.
• Provide clerical support for payroll processing for owner-operators.

Skills

MS Word

Excel

Outlook

English

Spanish

Administrative support

Education

Associate’s Degree in Business Administration

Experience with JD Edwards/AS400

Tools

JD Edwards

AS400/JDE

Job description

Seaboard Marine is seeking an Administrative Assistant to support the Purchasing and Parts departments in Miami, FL. The role involves processing invoices, filing, order entry, and vendor communications, with a focus on accuracy and timely completion of tasks.

The position requires 1 year of related experience, intermediate English/Spanish communication, and proficiency in MS Word, Excel, and Outlook. On-site work and full-time hours are expected.