Onboard Hotel Purchasing Specialist

The Apollo Group; Miami (FL); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Disability insurance

Job summary

The Apollo Group in Miami is seeking a full-time Hotel Purchasing Administrator to process hotel purchase orders for ships, coordinate with warehousing, and reconcile invoices. This office-based role reports to the Hotel Purchasing Manager and supports vessel operations with timely, accurate purchasing.

You will manage pricing checks, monitor open orders, follow up with vendors, and ensure documentation meets audit requirements, with a focus on reliability, accuracy, and seamless communication

Qualifications

• 1–3 years of purchasing or administrative experience.
• Experience in hospitality, cruise, or supply chain preferred.
• Basic understanding of warehouse receiving processes.
• Good math aptitude and ability to work accurately with numbers.

Responsibilities

• Process purchase orders for hotel categories, including amenities, housekeeping, uniforms, furniture, spa, and entertainment supplies.
• Enter and manage transactions accurately in the purchasing system.
• Confirm pricing, quantities, and vendor details before submission.
• Monitor open purchase orders and delivery timelines.
• Follow up with vendors on delayed shipments and backorders.
• Communicate order status updates to the ships and the warehouse.
• Review invoices for pricing and quantity accuracy and match with receiving documents.

Skills

Attention to detail

Time management

Clear communication

Numbers proficiency

Team collaboration

Education

High school diploma or equivalent

Job description

The Apollo Group in Miami is seeking a full-time Hotel Purchasing Administrator to process hotel purchase orders for ships, coordinate with warehousing, and reconcile invoices. This office-based role reports to the Hotel Purchasing Manager and supports vessel operations with timely, accurate purchasing.

You will manage pricing checks, monitor open orders, follow up with vendors, and ensure documentation meets audit requirements, with a focus on reliability, accuracy, and seamless communication