Publishing Operations Architect

MW Partner; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

MW Partner is seeking an operations professional to manage day-to-day admin for author and talent engagements, including contracts, onboarding, invoices, and payments. You’ll coordinate cross‑functional workflows with Legal, Editorial, Finance, Production, Marketing, and external partners to ensure timely execution and accurate records.

You will own data integrity, reporting on contracts and payments, and identify efficiencies as the imprint grows.

Qualifications

• 4+ years of experience in publishing or related operational roles.
• Strong organizational and project-management skills with attention to detail.
• Experience handling invoices, payments, contracts, and financial workflows.
• Excellent written and verbal communication; professional with authors and vendors.
• Ability to work independently and collaborate with cross-functional teams.

Responsibilities

• Manage day-to-day administrative operations for author and talent engagements.
• Coordinate contracts and agreements from initiation to execution with cross-functional teams.
• Develop efficient processes for setup, payment, invoicing, and financial workflows.
• Serve as central contact for operational questions related to author engagements.
• Maintain accurate records of contracts, contacts, payments, invoices, and data.
• Manage intake, processing, tracking, and reconciliation of invoices with Finance.
• Own operational trackers and provide regular reporting on contracts, payments, milestones.
• Monitor milestones and flag upcoming deadlines and issues.
• Collaborate with Editorial, Finance, Legal, Production, Marketing to keep workflows on track.
• Identify opportunities to streamline processes and increase efficiency as the imprint grows.

Skills

Organizational skills

Project management

Communication

Cross-functional collaboration

Attention to detail

Confidentiality

Independent work

Publishing industry knowledge

Tools

Microsoft Office

Google Sheets

Contract management systems

Job description

MW Partner is seeking an operations professional to manage day-to-day admin for author and talent engagements, including contracts, onboarding, invoices, and payments. You’ll coordinate cross‑functional workflows with Legal, Editorial, Finance, Production, Marketing, and external partners to ensure timely execution and accurate records.

You will own data integrity, reporting on contracts and payments, and identify efficiencies as the imprint grows.