Public Works Project Coordinator — NY/NJ

Eastern Landscape Contractors, Inc.; Tinton Falls (NJ); On-site; USD 75,000 - 95,000; Full time

Job summary

Eastern Landscape Contractors, Inc. is seeking a Project Administrator / Project Coordinator to support the PM team across NY/NJ public works projects. This on-site, full-time role emphasizes organized administration, submittals, and document control to ensure compliant project execution.

You will manage submittals, POs, delivery tickets, and audit-ready files, working closely with managers, vendors, and field staff to keep projects on schedule and within specifications.

Qualifications

• Prior experience in a construction office environment is required.
• Experience with NY/NJ public works and prevailing wage requirements preferred.
• Experience preparing/submitting submittals, purchase orders, and delivery tickets.
• Ability to read and interpret construction plans and specs for submittals and quantity tracking.
• Highly organized with the ability to manage multiple projects and deadlines.
• Self-starting and able to work without micromanagement.
• Strong written and verbal communication skills.
• Proficiency with MS Office; ability to learn Procore, Sage, Foundation, Bluebeam.

Responsibilities

• Prepare, organize, and process project submittals per plans and specifications.
• Read and interpret construction plans to assemble compliant submittal packages.
• Manage agency-specific administrative requirements (NYSDOT, NYCDOT, NYC DDC, etc.).
• Track/daily reconcile delivery tickets and verify quantities against POs.
• Maintain audit-ready project files (contracts, submittals, RFIs, payroll, close-out).
• Issue and track purchase orders; coordinate with vendors on deliveries and pricing.
• Prepare tax exemption docs for NY/NJ public works.
• Complete new hire paperwork per union requirements.
• Support compliance with NY/NJ public works requirements (certified payroll, EEO, DBE, etc.).
• Coordinate with project managers, superintendents, vendors, inspectors.
• Assist with project close-out and final documentation.
• Maintain project logs (submittal, RFI, CO, PO, delivery).
• Provide general admin support to ownership and PM team.

Skills

Self-starter

Highly organized

Strong written & verbal communication

Procore

Sage

Foundation

Bluebeam

Microsoft Office (Outlook Word Excel)

Reading construction plans

Multitasking

Tools

Procore

Sage

Foundation

Bluebeam

Job description

Eastern Landscape Contractors, Inc. is seeking a Project Administrator / Project Coordinator to support the PM team across NY/NJ public works projects. This on-site, full-time role emphasizes organized administration, submittals, and document control to ensure compliant project execution.

You will manage submittals, POs, delivery tickets, and audit-ready files, working closely with managers, vendors, and field staff to keep projects on schedule and within specifications.