Public Works Office & Operations Lead

City of Atlanta; Atlanta (GA); On-site; USD 53,000 - 65,000; Full time

Job summary

City of Atlanta is seeking a General Administrative Assistant in the Public Works department to support daily operations, coordinate meetings, prepare routine correspondence, and assist with policies and procedures.

This role requires at least an associate degree and 1 year of administrative experience; a BA is preferred. The position entails handling confidential records, aiding internal and external stakeholders, and contributing to program execution within a city office environment.

Qualifications

• Knowledge of office administration procedures and best practices.
• Strong communication skills to engage with supervisors, employees, and the public effectively.
• Proficiency in organizing and maintaining accurate records, reports, and documentation.
• Ability to use independent judgment in decision-making and prioritize tasks efficiently.
• Strong interpersonal skills to foster teamwork and resolve conflicts when needed.
• Must have excellent time management skills and be a self-starter.

Responsibilities

• Manages the daily operations of the office, including scheduling meetings, handling communications, and coordinating with other departments and city personnel.
• Acts as the primary point of contact for visitors, staff inquiries, and inter-departmental communications.
• Coordinates onboarding and offboarding processes for employees, including retirements and training requirements.
• Assists with employee engagement activities, including special events, recognition programs, and team-building initiatives.
• Maintains organized records of operational and personnel documents, ensuring confidentiality where appropriate.
• Prepares and distributes departmental reports, agendas, and presentations.
• Manages calendars for leadership, organizes meeting logistics, and ensures accurate recordkeeping for meetings and key discussions.
• Oversees general office maintenance, supply inventory, and other logistical tasks to ensure smooth operations.
• Assists in coordinating program execution and tracking progress toward operational goals.
• Acts as a liaison for human resources, ensuring staffing requests and hiring documents are completed and submitted.
• May perform other duties as assigned.

Skills

Office administration

Communication skills

Record keeping

Time management

Interpersonal skills

Self-starter

Education

Associate degree in business administration

BA/BS in business administration

Job description

City of Atlanta is seeking a General Administrative Assistant in the Public Works department to support daily operations, coordinate meetings, prepare routine correspondence, and assist with policies and procedures.

This role requires at least an associate degree and 1 year of administrative experience; a BA is preferred. The position entails handling confidential records, aiding internal and external stakeholders, and contributing to program execution within a city office environment.