Staff Specialist - Public Works

cityofgainesville; Gainesville (FL); On-site; USD 26,000 - 41,000; Full time

Job summary

City of Gainesville is seeking an experienced administrative support specialist in the GG_Public Works: Refuse Collection division. The role supports middle to upper-middle managers and handles diverse administrative tasks, some requiring discretion and adherence to existing procedures.

The position emphasizes planning, event coordination, document handling, and coordination of department resources with a focus on service efficiency and community impact.

Qualifications

• Experience in administrative support within a government department.
• Ability to review and compile complex files on sensitive issues.
• Assist with planning and execution of meetings and department events.
• Monitor operation and coordinate procurement of services, supplies, materials and equipment.

Responsibilities

• Assists supervisor with administration of labor agreements.
• Gathers information, reviews, and compiles complex files on sensitive/confidential issues.
• Assist with planning and execution of meetings and department sponsored events.
• Monitors operation and coordinate repairs or upgrades to office equipment and coordinate repair/upgrade of new equipment.
• Receives and screens visitors and/or telephone calls that require tact and diplomacy.
• Schedules, coordinates, and maintains assigned calendars.
• Act as the department resource for procurement of needed services, supplies, materials and equipment.
• Assists in planning, design, development and promotion of special events, goals, objectives, plans, and programs of supervisor's assigned area.

Job description

If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account.

Make a difference in the community you live in! As a Community Builder-an employee with the City of Gainesville- you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it's a chance to contribute to community success and to help enhance the Gainesville way of life.

Department: GG_Public Works: Refuse Collection

Salary Range Minimum: $19.13

Salary Range Maximum: $29.85

Closing Date: 09/22/2026

Job Details:

This is intermediate level, moderate to complex administrative and staff work supporting middle to upper middle level managers who oversee diverse activities in their divisions. Some judgment and discretion are required to perform duties that are mostly cyclical and recurring in nature and are covered by existing procedures or precedents from which the incumbent normally selects the correct procedure and applies it. Matters of policy interpretation or of significance are normally referred to the supervisor for decision making.

Positions allocated to this classification typically report to a middle or upper middle level manager of a diverse functional area such as a division and work under general supervision. Work in this class is distinguished from other classifications by its application of recurring but varied, moderately complex and innovative administrative duties in support of multiple functions.

Positions allocated to this classification typically report to a middle or upper middle level manager of a diverse functional area such as a division and work under general supervision. Work in this class is distinguished from other classifications by its application of recurring but varied, moderately complex and innovative administrative duties in support of multiple functions.

EXAMPLES OF WORK

This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

• Assists supervisor with administration of labor agreements.
• Gathers information, reviews, and compiles complex files on sensitive/confidential issues.
• Assist with planning and execution of meetings and department sponsored events.
• Monitors operation and recommend repairs or upgrades to office equipment and coordinate repair/upgrade of new equipment.
• Receives and screens visitors and/or telephone calls that require the use of judgment, tact, and diplomacy.
• Schedules, coordinates, and maintain assigned calendars.
• Act as the department resource for procurement of needed services, supplies, materials and equipment.
• Assists in the planning, design, development and promotion of special events, goals, objectives, plans, and programs of supervisor's assigned area.
• Drafts moderate