Public Works Administrative Specialist

Macedonia; Macedonia (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

The City of Macedonia is seeking an Administrative Assistant to support the Public Works Director and staff. The role involves daily front-desk duties, answering calls, and maintaining confidential records with attention to HIPAA considerations.

Ideal candidates hold a High School Diploma, have 3+ years of related experience, and are proficient in MS Office while demonstrating strong organizational and communication skills.

Qualifications

• Requires strong customer service skills and ability to greet residents professionally.
• Experience with payroll or work-order systems is a plus.
• Proficient in Microsoft Office and standard office software.
• Ability to maintain confidential information and manage records efficiently.

Responsibilities

• Answer and direct incoming calls and greet residents.
• Provide administrative support to the Public Works Director and supervisor.
• Assist with records handling that may involve HIPAA considerations.
• Coordinate and schedule meetings and maintain confidential files.
• Prepare payroll information for processing and monitor invoices.

Skills

MS Office

Customer service

Office organization

Records management

HIPAA awareness

Communication

Ohio driverer's license

Education

High School Diploma or equivalent

Job description

The City of Macedonia is seeking an Administrative Assistant to support the Public Works Director and staff. The role involves daily front-desk duties, answering calls, and maintaining confidential records with attention to HIPAA considerations.

Ideal candidates hold a High School Diploma, have 3+ years of related experience, and are proficient in MS Office while demonstrating strong organizational and communication skills.