Public Works Administrative Specialist | Front Desk & Payroll

City of Macedonia; Macedonia (OH); On-site; USD 25,000 - 43,000; Full time

Job summary

The City of Macedonia is seeking an Administrative Assistant to support the Director of Public Works. You will greet residents, answer general phone calls, and provide daily clerical and administrative tasks to keep the department running smoothly.

Responsibilities include managing schedules, preparing payroll information, processing invoices, maintaining records, and handling confidential materials in HIPAA-related contexts. Strong communication and organizational skills are essential.

Qualifications

• High School Diploma or equivalent required or equivalent experience.
• Three years related experience or combination of training/experience.
• Prior Administrative Assistant experience preferred.
• Payroll preparation experience preferred.
• Experience handling customer service issues.
• Experience in office organization and record keeping.
• Experience with work order systems preferred.
• Proficient with Microsoft applications and related tools.

Responsibilities

• Answer and direct calls; greet residents and provide public-facing support.
• Provide administrative support to the Public Works Director and Supervisor.
• Assist with records that may involve HIPAA and privacy considerations.
• Maintain confidentiality and act as confidential aide to the Public Works Director.
• Coordinate and manage schedules and appointments; prepare for meetings.
• Process invoices and expense reports; monitor against approvals.
• Support day-to-day department operations and collaborate with staff.

Skills

High School Diploma or equivalent

Minimum of three (3) years related exp

Prior experience as Administrative Ass

Experience in payroll preparation -

Experience in communicating and CS

Experience in office organization

Experience in work order systems -

Proficient in using Microsoft Office

Tools

Microsoft Office

Job description

The City of Macedonia is seeking an Administrative Assistant to support the Director of Public Works. You will greet residents, answer general phone calls, and provide daily clerical and administrative tasks to keep the department running smoothly.

Responsibilities include managing schedules, preparing payroll information, processing invoices, maintaining records, and handling confidential materials in HIPAA-related contexts. Strong communication and organizational skills are essential.