Medical Office Administrative Specialist

ExamWorks; Phoenix (AZ); On-site; USD 34,000 - 42,000; Full time

Job summary

ExamWorks Phoenix is seeking a Full-time Administrative Assistant to join our in-office team. This role blends reception, scheduling and clerical duties with patient-facing tasks and clinical workflow support to ensure efficient operations.

The ideal candidate will greet visitors, answer phones, manage mail, organize meetings, prepare documents, and assist with exam room upkeep. A high school diploma and 1 year of medical office experience are preferred; proficiency in Word, Outlook, Excel and

Qualifications

• High school diploma or equivalent required.
• Minimum of 1 year related experience; medical office preferred.
• Foundational understanding of medical terminology, patient privacy standards, and basic clinical hygiene practices.
• Must be a qualified typist with a minimum of 45 WPM.

Responsibilities

• Greet visitors and direct them appropriately.
• Answer multiple phone lines in a professional manner; screen calls and route accurately.
• Deliver mail and packages to the appropriate person and process outgoing mail daily.
• Organize and coordinate meetings, conferences and travel arrangements.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Perform clerical duties such as typing, filing, and proofreading.
• Assist with setup, maintenance, and cleanliness of exam rooms.
• Maintain office inventory and place supply orders when needed.
• Oversee the cleanliness of the office and report issues to management.
• Maintain, archive, and retrieve electronic health records (EHR) and hard-copy documents.
• Help resolve customer concerns and ensure high levels of customer service.

Skills

Exceptional communication

Customer service

Attention to detail

Work well under pressure

Education

High school diploma

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Internet

Job description

ExamWorks Phoenix is seeking a Full-time Administrative Assistant to join our in-office team. This role blends reception, scheduling and clerical duties with patient-facing tasks and clinical workflow support to ensure efficient operations.

The ideal candidate will greet visitors, answer phones, manage mail, organize meetings, prepare documents, and assist with exam room upkeep. A high school diploma and 1 year of medical office experience are preferred; proficiency in Word, Outlook, Excel and