Public Works Administrative Specialist

City of Chickasha; Chickasha (OK); On-site; USD 32,000 - 46,000; Full time

Job summary

City of Chickasha is seeking a detail-oriented administrative support staff member for the Public Works Department. The role involves clerical tasks related to contracts, grants, purchases, billing, and inventory management, with exposure to data processing and document handling.

The position requires knowledge of Windows applications, strong typing, and the ability to follow written and verbal instructions, while working under supervision to meet departmental goals and deadlines.

Qualifications

• High school diploma or equivalent required.
• Familiar with Windows and PC applications including Word, Excel, Access.
• Ability to follow oral and written instructions.
• Must have a valid Oklahoma driver's license.

Responsibilities

• Regular attendance during normal business hours.
• Type letters, memoranda, bid specifications, reports from handwritten drafts.
• Maintain the City’s inventory system.
• Proofread materials for accuracy and formatting.
• Assist with procurement, billing, and data processing per City policy.
• Maintain and update department databases and bid files.
• Assist with payroll preparation for the department.
• Coordinate safety and training meetings for the department.
• Perform other duties as directed by the Public Works Department Director.

Skills

Typing & data entry

Oral & written instructions

Organizational skills

Interpersonal skills

Confidentiality

Education

High school diploma or equivalent

Valid Oklahoma Driver's license

Tools

Microsoft Word

Excel

Access

Job description

City of Chickasha is seeking a detail-oriented administrative support staff member for the Public Works Department. The role involves clerical tasks related to contracts, grants, purchases, billing, and inventory management, with exposure to data processing and document handling.

The position requires knowledge of Windows applications, strong typing, and the ability to follow written and verbal instructions, while working under supervision to meet departmental goals and deadlines.