Library Operations & Admin Specialist

Ellenco Estágios e Treinamentos; Chickasha (OK); On-site; USD 38,000 - 56,000; Full time

Job summary

City of Chickasha is seeking a Library Administrative Assistant to provide comprehensive administrative support within the Library Department. This full-time role blends bookkeeping, record management, and office operations to keep accounts up to date and the library running efficiently.

Key duties include preparing documents, managing financial records, compiling reports, and assisting in regulatory data. A path toward professional growth exists within a mission-driven public service

Qualifications

• Equivalent to a high school diploma, preferably supplemented by an associate degree in library science or business.
• Three years of progressively responsible experience, including at least one year of library management responsibilities.
• Good knowledge of library management practices and procedures.
• Proficiency in office practices, procedures, and operations.
• Sound understanding of elementary bookkeeping and record-keeping systems.
• Capable with word processing, spreadsheets, and database management.

Responsibilities

• Assist the Library Director by managing administrative and procedural details.
• Prepare and compose documents including letters, memoranda, reports, and correspondence.
• Maintain files pertaining to personnel, programs, requisitions, inventory, finances, and purchasing.
• Conduct daily errands, including trips to City Hall and other tasks as directed.
• Manage departmental financial records, including balancing cash registers and processing invoices.
• Compile circulation statistics and prepare monthly, quarterly, and annual reports.

Skills

Office administration

Library management

Record keeping

Budgeting

Communication

Attention to detail

Education

High school diploma

Associate degree in library science or business

Job description

City of Chickasha is seeking a Library Administrative Assistant to provide comprehensive administrative support within the Library Department. This full-time role blends bookkeeping, record management, and office operations to keep accounts up to date and the library running efficiently.

Key duties include preparing documents, managing financial records, compiling reports, and assisting in regulatory data. A path toward professional growth exists within a mission-driven public service