Public Works Admin Specialist: Front Desk & Coordination

Delaware LLC; Delaware; On-site; USD 42,000 - 64,000; Full time

Job summary

Delaware LLC is seeking an Administrative Specialist to support the Public Works function. The role handles front-desk customer service, paper and electronic permit processing, record-keeping, meeting scheduling, and data entry across internal systems.

The position requires 1 year of office support experience, proficiency in standard software, and the ability to maintain sensitive information. Employment is full-time with state-employee related benefits and compliance requirements.

Qualifications

• One year of office support experience including drafting routine documents and handling mail.
• One year of document processing and evaluating records for compliance with laws and procedures.
• One year of using automated information systems to enter and retrieve data.
• Six months’ experience with standard computer software to create documents and manage spreadsheets.

Responsibilities

• Serve as liaison with internal and external contacts to coordinate activities and provide guidance.
• Create documents, schedule meetings, develop spreadsheets, and maintain policies or training manuals.
• Deliver excellent customer service in person, electronically, or in writing.
• Explain agency services, laws, rules, and procedures to the public.
• Maintain record-keeping systems in compliance with retention schedules.
• Assist higher-level staff with data collection, reporting, and dashboard maintenance.

Skills

Customer service

Office administration

Record keeping

Communication

Data entry

Education

Associate’s degree or higher

Tools

Microsoft Office

Automated information systems

Job description

Delaware LLC is seeking an Administrative Specialist to support the Public Works function. The role handles front-desk customer service, paper and electronic permit processing, record-keeping, meeting scheduling, and data entry across internal systems.

The position requires 1 year of office support experience, proficiency in standard software, and the ability to maintain sensitive information. Employment is full-time with state-employee related benefits and compliance requirements.