Public Works Admin & Outreach Coordinator

Construction Association of Michigan; Michigan; On-site; USD 40,000 - 56,000; Full time

Job summary

Construction Association of Michigan seeks an administrative support specialist to assist the Department of Public Works with clerical duties, records management, and public communications. The role collaborates with Village and Township departments to support infrastructure projects and programs.

The position involves handling inquiries, processing invoices, managing permits, and assisting with budget preparation. Strong MS Office skills and organizational abilities are essential for success.

Qualifications

• Strong interpersonal and professional communication with diverse stakeholders.
• Proficiency in Microsoft Office and ability to prepare reports and spreadsheets.
• Ability to organize clerical records and maintain correspondence and records.
• Adaptability to shifting priorities, workloads, and tasks.
• Knowledge of municipal government operations and procedures is a plus.

Responsibilities

• Performs clerical duties in a public setting, maintains records and reports.
• Collaborates with departments on current construction projects.
• Maintains expenditure files and processes invoices for payment.
• Handles inquiries and provides customer service across channels.
• Assists with staff training scheduling as directed.
• Executes work orders creation, distribution, tracking and completion.
• Manages right-of-way permit applications.
• Maintains park reservation system.
• Maintains digital department records and GIS-related data.
• Supports integration of records into GIS software.
• Assists with metering infrastructure and customer portal software.
• Applies policies to improve department operations and notify the public of consumption issues.
• Maintains schedules and logs, may schedule appointments.
• Produces DPW project content for newsletters and reports.
• Plans and participates in public engagement activities.
• Maintains inventory and assists with purchasing supplies.
• Assists with budget preparation.
• Performs other duties as assigned.

Skills

Interpersonal skills

Verbal and written communication

Organization and records management

Adaptability to priorities

Data processing and reporting

Tools

Microsoft Office

GIS software

Job description

Construction Association of Michigan seeks an administrative support specialist to assist the Department of Public Works with clerical duties, records management, and public communications. The role collaborates with Village and Township departments to support infrastructure projects and programs.

The position involves handling inquiries, processing invoices, managing permits, and assisting with budget preparation. Strong MS Office skills and organizational abilities are essential for success.