Office Operations & Records Specialist

City of Detroit; Detroit (MI); On-site; USD 22,000 - 28,000; Full time

Job summary

City of Detroit seeks an Office Assistant III in the Department of Public Works to perform moderately complex clerical tasks and supervise junior staff as needed. Responsibilities include typing from drafts, data entry, filing, and handling confidential information.

Ideal candidates have a high school diploma or GED, plus two years of office experience and proficiency with Microsoft Office products. This is an in-office role requiring strong organizational and communication skills.

Qualifications

• High School diploma or GED with coursework in typing, keyboarding, word processing, and office management or business related subjects.
• Two years of recent office experience performing moderately complex clerical and office work.

Responsibilities

• Type from rough drafts important and/or confidential correspondence and reports.
• Assemble data and information and enter into defined tabular format.
• Maintain records in databases, spreadsheets and logs, requiring knowledge of departmental practices and procedures.
• Schedule appointments and maintain calendars.
• Issue licenses and permits, determining eligibility through verifying documentation.
• Accept payments and issue receipts.
• Screen telephone calls and visitors and assist with nontechnical inquiries.
• Plan, schedule and review work of subordinates.
• Supervise group of clerical employees.
• Procure and monitor inventory of office materials and supplies.

Skills

Typing

Data entry

Oral and written communication

Organizational skills

Confidentiality

Attention to detail

Education

High School diploma or GED

Two years college coursework preferable

Tools

Microsoft Office Suite

Microsoft Excel

Internet & Email

Job description

City of Detroit seeks an Office Assistant III in the Department of Public Works to perform moderately complex clerical tasks and supervise junior staff as needed. Responsibilities include typing from drafts, data entry, filing, and handling confidential information.

Ideal candidates have a high school diploma or GED, plus two years of office experience and proficiency with Microsoft Office products. This is an in-office role requiring strong organizational and communication skills.