Public Works Administrative Specialist for City Projects

City of Decatur Illinois; Decatur (IL); On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid time off

Job summary

The City of Decatur Illinois is seeking an Administrative Support role to coordinate infrastructure bids, prepare contracts, and carry projects through City Council approval. You will be the go-to person for residents, vendors, and staff, requiring organization and professional communication.

Prior municipal or Public Works experience is preferred but not required. The position offers full-time hours, benefits, and practical involvement in community projects.

Qualifications

• High school diploma or equivalent required.
• Three years of progressively responsible administrative support experience.
• Knowledge of payroll, budgetary procedures, and personnel functions.
• Proficiency in Microsoft 365 (Outlook, Word, Excel, Teams) and the ability to learn department-specific software.

Responsibilities

• Coordinate infrastructure bids and prepare contracts for execution.
• Support public bid openings, review submitted documents, and prepare contracts for execution.
• Enter Council agenda items and supporting materials; prepare transmittals and notices to proceed after approval.
• Be the primary contact for residents, vendors, staff and other agencies; handle inquiries and track requests.

Skills

Strong written and verbal comms

Customer service

Multitasking

Attention to detail

Education

High school diploma or equivalent

Associate's degree or coursework in business administration

Tools

Microsoft 365

Payroll/Budget software

Job description

The City of Decatur Illinois is seeking an Administrative Support role to coordinate infrastructure bids, prepare contracts, and carry projects through City Council approval. You will be the go-to person for residents, vendors, and staff, requiring organization and professional communication.

Prior municipal or Public Works experience is preferred but not required. The position offers full-time hours, benefits, and practical involvement in community projects.