Public Services Administrative Specialist

Hot Springs Village; Hot Springs (AR); On-site; USD 29,000 - 35,000; Full time

Job summary

Hot Springs Village is seeking an Administrative Assistant to Public Services to provide confidential administrative support across Public Works. You will handle scheduling, communications, and data preparation, while maintaining filing systems and processing purchases and invoices.

The role requires strong computer skills and excellent customer service, with a focus on efficiency in a multi-divisional environment. Full-time position based in Hot Springs Village, AR.

Qualifications

• High school graduate or equivalent or completion of secretarial courses.
• 3–5 years of related experience preferred.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office suite and basic database use.

Responsibilities

• Provide confidential administrative support to Public Services and staff.
• Manage calendars, scheduling, and travel arrangements for Director.
• Prepare spreadsheets, charts, and reports; handle communications and filing.
• Process purchase orders and invoices; maintain filing and records systems.
• Respond to inquiries from the public and internal staff professionally.

Skills

Organizational skills

Communication

Microsoft Office

Customer service

Education

High school diploma

Secretarial courses

3–5 years experience

Tools

Word

Excel

PowerPoint

GIS Viewer

Adobe

Job description

Hot Springs Village is seeking an Administrative Assistant to Public Services to provide confidential administrative support across Public Works. You will handle scheduling, communications, and data preparation, while maintaining filing systems and processing purchases and invoices.

The role requires strong computer skills and excellent customer service, with a focus on efficiency in a multi-divisional environment. Full-time position based in Hot Springs Village, AR.