Public Service Specialist- Assessor's Office (10/26)

Coconino County Sheriff's Office (Patrol); Flagstaff (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health Insurance

Dental Plan

Vision Plan

Arizona State Retirement System

Wellness Program

Job summary

Coconino County seeks an organized administrative professional to perform clerical duties with precision. You will format documents, prepare reports, maintain records and filing systems, and transcribe meeting minutes.

The role requires strong data entry, customer service, and teamwork in a fast-paced county environment. Ideal candidates will have an Associate's degree, proficiency with Adobe, Word, Excel, and a willingness to handle multiple priorities while ensuring accuracy and

Qualifications

• Two years' clerical or administrative experience in the subject area.
• Strong data entry and computer skills with quality control practices.
• Proficient with Adobe, Word and Excel; good customer service and teamwork.

Responsibilities

• Formats, composes and types correspondence and documents from drafts.
• Prepares reports and maintains records; updates and retrieves forms.
• Maintains filing systems and handles confidential materials.
• Transcribes minutes and supports meeting agenda preparation.
• Responds to inquiries per departmental rules and procedures.
• May assist with budget accounting and routing calls as needed.

Skills

Data entry

Quality control

Customer service

Teamwork

Report writing

Communication

Typing speed

Education

Associate's degree

Tools

Adobe

Microsoft Word

Microsoft Excel

Access

Visio

Job description

Nature of Work

Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.

Typical Duties

(Illustrative Only)

• Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters
• Prepares reports and maintains records
• Receives, sorts, files and retrieves forms, correspondence and documents
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Researches records and disburses information
• Establishes and maintains complex filing systems
• Schedules, gathers materials and prepares agenda for various meetings
• Takes and transcribes minutes of meetings and other proceedings
• Maintains control and assures availability of files and other materials
• Establishes and maintains complex filing systems
• Answers questions requiring knowledge of departmental rules and procedures
• Exercises discretion and judgment on minor administrative decisions
• Processes and distributes confidential and sensitive documents
• May maintain department budget accounting records
• May answer and route incoming phone calls

Essential functions of this position include but not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing

Minimum Qualifications

Two years' experience in performing clerical or administrative work within subject area; OR Associate's degree and one year experience in performing clerical or administrative work within subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

The ideal candidate has strong data entry and computer skills with excellent quality control practices; is proficient with Adobe, Word and Excel; must possess excellent customer service skills and enjoy working in a team setting; has knowledge of title transactions, appraisal terminology and familiarity with areas of Coconino County; is comfortable working in a very fast-paced environment and has the ability to work with minimal supervision. Preferences Access and Visio experience in report/query writing; problem solving; working knowledge of appraisal business; ability to handle multiple and changing priorities; ability to lead a team; ability to make decisions for the team regarding everyday responsibilities.

Knowledge, Skills And Abilities

Considerable knowledge of:

• Business English, spelling and arithmetic, punctuation and grammar
• Office practices and procedure

Skill in:

• Use of computer systems, Microsoft Suite, and other office machines
• Report preparation

Ability to:

• Compose correspondence dealing with technical and complex matters
• Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
• Prioritize, plan and carry out assignments
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Employee Benefits

Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/ EcoPass bus pass

Elective Coverage

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability

01

Do you have two years of experience in performing clerical or administrative work within subject area? If so, please be certain it is reflected on your application.

• Yes
• No

02

Have you ever worked in or been exposed to the appraisal, title or real estate industries? If so please explain your knowledge and experience.

03

The candidate must be able to handle multiple and changing priorities. Please relate an experience that illustrates such a scenario.

Required Question