Appraisal Support Specialist - Assessor's Office (1026)

Coconino County; Flagstaff (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

Coconino County in Flagstaff, AZ is seeking an organized administrative professional to support department operations. Under supervision, you will coordinate schedules, maintain records, prepare reports, and assist with budgets and contracts.

The ideal candidate has strong computer skills, attention to detail, and the ability to manage multiple priorities. This limited appointment position ends June 30, 2027 and offers the opportunity to contribute to public service and community programs.

Qualifications

• Four years of progressively responsible administrative or clerical experience; OR, Associate’s degree and three years of progressively responsible administrative or clerical experience; OR, Bachelor's degree and two years of progressively responsible administrative or clerical experience; OR, any equivalent combination of education, training and experience.

Responsibilities

• Coordinates and schedules specialized departmental functions, meetings, and travel.
• Oversees an administrative unit's record management systems and databases.
• Serves as lead staff; may supervise employees as assigned.
• Provides training to assigned staff.
• Prepares and maintains statistical and administrative reports.
• Gathers and prepares information for budgetary purposes.
• Creates, processes, and distributes confidential and sensitive documents and correspondence.
• Coordinates the preparation, distribution and preservation of departmental records.
• Communicates and acts as liaison with other departments, agencies and the public.
• Attends meetings to represent the department.
• Composes and types correspondence, contracts, reports and other documents.
• Researches pricing and vendors and prepares requisitions for needed goods and services.
• May perform research regarding grants and external sources of funding.
• May take and transcribe meeting minutes.

Skills

Microsoft Word

Excel

Database software

Record management

Communication

Attention to detail

Education

Bachelor's degree

Associate’s degree

High school diploma or equivalent

Tools

Microsoft Office

Job description

Under supervision performs administrative work of moderate difficulty; performs related work as assigned.

This is a limited appointment position ending on June 30, 2027

(Illustrative only)

• Coordinates and schedules specialized departmental functions, meetings, and travel
• Oversees an administrative unit's record management systems and databases
• Serves as lead staff
• May supervise employees as assigned
• Provides training to assigned staff
• Assists with special projects as assigned
• Prepares and maintains statistical and administrative reports
• Gathers and prepares information for budgetary purposes
• Creates, processes, and distributes confidential and sensitive documents and correspondence
• Coordinates the preparation, distribution and preservation of departmental records
• Communicates and acts as liaison with other departments, agencies and the public
• Attends meetings to represent the department
• Composes and types correspondence, contracts, reports and other documents
• Researches pricing and vendors and prepares requisitions for needed goods and services
• May perform research regarding grants and external sources of funding
• May take and transcribe meeting minutes
• May receive and account for money

Essential functions of this position include but not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing.

Four years of progressively responsible administrative or clerical experience; OR, Associate’s degree and three years of progressively responsible administrative or clerical experience; OR, Bachelor's degree and two years of progressively responsible administrative or clerical experience; OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Preferred Qualifications:

• Experience researching, compiling, and evaluating information from multiple sources, records, or computer systems.
• Experience managing multiple assignments or workflows with competing priorities and established deadlines.
• Experience performing detailed records management, data entry, document processing, or other work requiring a high degree of accuracy.
• Ability to read and interpret maps, building plans, construction documents, property sketches, aerial imagery, or similar technical information.
• Proficiency with Microsoft Office applications and demonstrated ability to learn specialized software, database, and records-management systems.
• Experience communicating professionally with customers or members of the public to obtain information, answer questions, or coordinate service

The ideal candidate is highly organized, detail-oriented, self-directed, and comfortable managing multiple priorities and workflows simultaneously. They have strong research and problem-solving skills, exercise sound judgment, and can independently determine what information is relevant to completing an assignment.

Prior appraisal experience is not required. The ideal candidate will bring strong organizational, research, computer, communication, and problem-solving skills and demonstrate the ability to quickly learn specialized processes and systems.

The successful candidate is comfortable working with detailed records and information from multiple sources, learning new systems and technical processes, and maintaining accuracy while working toward established deadlines. They are collaborative and communicate effectively with coworkers and the public, while also being capable of working independently with limited day-to-day direction.

This position is non-exempt from overtime.

Considerable knowledge of:

• Specialized terminology, procedures, and forms
• Records management
• Business English, spelling and arithmetic, punctuation and grammar
• Modern office practices, procedures, and equipment
• Rules and procedures of assigned department, including state and federal law

Working knowledge of:

• Principles and practices of administration

Skill in:

• Use of computer applications, including Microsoft Word, Excel, and/or database
• Use of modern office equipment

Ability to:

• Make sound decisions independently and in accordance with regulations, policies and procedures
• Perform complex administrative functions with speed and accuracy
• Meet deadlines and maintain workflow
• Accurately maintain records and prepare reports
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.