Public Service Administrative Assistant — Havre Office

Montana Department of Transportation; Havre (MT); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Health, Dental, Vision Insurance

State Retirement plan

Paid vacation, sick leave, and public/

Public Service Student Loan Forgivene

Holidays

Job summary

The Montana Department of Transportation in Havre is seeking an Administrative Assistant to provide general administrative support to the district office and staff. The role includes payroll and personnel tasks, onboarding, I-9/E-Verify steps, recordkeeping, meeting setup, and customer service for staff and the public.

The successful candidate will assist in coordinating multiple projects, handle inquiries, and help maintain office organization and supplies, with typical hours Monday through

Qualifications

• High School Diploma or equivalent required.
• At least 1 year of customer service related training or experience.
• Familiarity with office management and basic accounting processes preferred.

Responsibilities

• Provide general administrative support to the Havre Office.
• Assist with payroll and personnel tasks (orientation, I-9/E-Verify steps, timesheets).
• Answer questions and direct inquiries to appropriate staff.
• Maintain records, setup meetings/events, and manage office supplies.
• Support staff and the public with courteous, accurate information.

Skills

Customer service

Office management

Communication

Time management

Education

High School Diploma or equivalent

1 year customer service/training experience

Tools

SABHRS

Microsoft Office

Job description

The Montana Department of Transportation in Havre is seeking an Administrative Assistant to provide general administrative support to the district office and staff. The role includes payroll and personnel tasks, onboarding, I-9/E-Verify steps, recordkeeping, meeting setup, and customer service for staff and the public.

The successful candidate will assist in coordinating multiple projects, handle inquiries, and help maintain office organization and supplies, with typical hours Monday through