Public Service Administrative Assistant – Office & Records

State of Montana; Havre (MT); On-site; USD 26,000 - 38,000; Full time

Benefits offered by this job

Health Insurance

State Retirement plan

Paid Leave & Holidays

Job summary

Montana Department of Transportation is seeking an Administrative Assistant in Havre to provide broad administrative support for staff and the public, including assisting permit applicants, answering inquiries, and directing questions to the right staff.

The role covers payroll and personnel tasks, records management, and meeting/event setup, with standard hours 8:00am–5:00pm, Mon–Fri. Reports to District Executive Services Manager; no supervisory duties.

Qualifications

• High School Diploma or equivalent.
• At least 1 year of customer service related training or office/communications experience.
• Alternative qualifications may combine additional work experience and education.

Responsibilities

• Provide general administrative support and customer service for staff and the public.
• Assist with payroll, personnel tasks and timesheet reviews.
• Support records management, meeting setup, and office organization.

Skills

Customer service

Office management

Records management

Business communications

SABHRS knowledge

Education

High School Diploma or equivalent

Tools

Word processing

Database

SABHRS system

Job description

Montana Department of Transportation is seeking an Administrative Assistant in Havre to provide broad administrative support for staff and the public, including assisting permit applicants, answering inquiries, and directing questions to the right staff.

The role covers payroll and personnel tasks, records management, and meeting/event setup, with standard hours 8:00am–5:00pm, Mon–Fri. Reports to District Executive Services Manager; no supervisory duties.