Public Sector Procurement Specialist

Region 4 Education Service Center; Houston (TX); On-site; USD 49,000 - 59,000; Full time

Job summary

The Region 4 Education Service Center in Houston seeks a Procurement Administrator to support procurement processes, vendor management, P‑Card administration, and solicitations. You will help ensure compliance, maintain records, and assist staff and vendors under the Procurement Manager.

Qualifications include a high school diploma and two years of relevant experience; strong communication, organization, and attention to detail are essential.

Qualifications

• High school diploma or GED required.
• Two years of progressively responsible administrative, purchasing, accounting, or business operations experience.
• Knowledge of public procurement principles, laws, regulations, policies, procedures and ethical standards.
• Proficiency with ERP systems, purchasing-card platforms, Microsoft Office, spreadsheets and related software.
• Strong written and verbal communication, customer service, training, organizational, and interpersonal skills.
• Ability to interpret requirements, maintain accurate records, manage multiple priorities, meet deadlines, and work independently.
• Detail-oriented, self-motivated and able to maintain confidentiality.

Responsibilities

• Review and approve procurement requisitions for accuracy, completeness and compliance; communicate corrections.
• Provide guidance and hands-on training to staff on procurement procedures, requisitions, Vendor PunchOut, P-Card requirements, systems and documentation standards.
• Coordinate vendor setup and maintenance; review vendor requests and documentation; route vendor records per internal controls.
• Assist with P-Card Program administrative duties: issuing cards, exception authorizations, credit-limit changes, closures, and monthly reconciliation.
• Review P-Card transactions for proper coding, documentation and timely reconciliation; address corrections and compliance issues.
• Assist with solicitation readiness and closeout: review documents, acknowledge Form 1295 filings, compile vendor exceptions for review by Director and legal counsel.
• Coordinate procurement-related Board agenda materials; gather, review and submit supporting documentation on time.
• Provide training to new and current staff on procurement procedures, requisitions, Vendor PunchOut, P-Card requirements, procurement systems and documentation standards.
• Receive, review, track and complete Procurement Service Desk requests within service levels; escalate when needed.
• Provide administrative and financial support to the Procurement Department, including processing transactions, maintaining audit-ready records, and monitoring budgets.

Skills

Public procurement knowledge

Vendor management

Documentation and record keeping

Communication skills

Multi-tasking

Independence

Education

High school diploma or GED

Tools

ERP systems

P-Card platforms

Microsoft Office

Spreadsheets

Job description

The Region 4 Education Service Center in Houston seeks a Procurement Administrator to support procurement processes, vendor management, P‑Card administration, and solicitations. You will help ensure compliance, maintain records, and assist staff and vendors under the Procurement Manager.

Qualifications include a high school diploma and two years of relevant experience; strong communication, organization, and attention to detail are essential.