Procurement Administrator

REGION 4 ESC; Houston (TX); On-site; USD 49,000 - 59,000; Full time

Job summary

REGION 4 ESC in Houston seeks a Procurement Administrator to support the Procurement Department’s operations, ensuring accuracy, compliance, and timely processing of requisitions, vendor setups, and P-Card activities.

The role emphasizes training staff, managing vendor records, and maintaining audit-ready documentation in a fast-paced educational procurement environment.

Qualifications

• High school diploma or GED required.
• Two years of progressively responsible administrative or purchasing experience.
• Knowledge of public procurement principles, laws, regulations, policies, and ethical standards.
• Proficiency with ERP systems, purchasing-card platforms, and Microsoft Office.
• Strong written and verbal communication, customer service, training, organizational, and interpersonal skills.
• Ability to interpret requirements, maintain accurate records, manage multiple priorities, meet deadlines, exercise sound judgment, and work independently.
• Detail-oriented, self-motivated, and able to maintain confidentiality.

Responsibilities

• Review and approve procurement requisitions for accuracy, completeness, appropriate approvals, budget coding, supporting documentation, and compliance with applicable laws, policies, procedures, and purchasing requirements; approve requisitions within delegated authority and communicate necessary corrections to staff.
• Provide guidance and hands-on training to new and current staff on procurement procedures, requisitions, Vendor PunchOut, P-Card requirements, systems, and documentation standards.
• Coordinate vendor setup and maintenance by reviewing vendor requests and required documentation, communicating with vendors and staff regarding deficiencies, and processing or routing vendor records in accordance with established internal controls.
• Assist with P-Card Program administrative duties by issuing and maintaining cards, processing approved exception authorizations, credit-limit changes, and closure requests, and supporting the monthly reconciliation process.
• Review P-Card transactions for appropriate account coding, required documentation, timely reconciliation, and compliance; communicate and follow up on necessary corrections and elevate unresolved or repeated compliance issues as appropriate.
• Assist with solicitation readiness and closeout by reviewing documents for clerical accuracy and completeness, acknowledging Form 1295 filings, and compiling vendor exceptions, reservations, and deviations for review by the Director of Procurement and legal counsel.
• Coordinate procurement-related Board agenda materials and assist with gathering, reviewing, organizing, tracking, and submitting supporting documentation in accordance with established timelines.
• Provide guidance and hands-on training to new and current staff on procurement procedures, requisitions, Vendor PunchOut, P-Card requirements, procurement systems, and documentation standards.
• Receive, review, track, and complete Procurement Service Desk requests within established service expectations, coordinating or escalating requests to appropriate staff when additional assistance is required.
• Provide administrative and financial support to the Procurement Department, including processing departmental transactions, maintaining accurate and audit-ready records, monitoring budget-related activities, and assisting with special projects and other duties as assigned.

Skills

Public procurement

Vendor management

Recordkeeping

Communication skills

Detail-oriented

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Office

ERP systems

P-Card platforms

Job description

Procurement Administrator

Region 4 Education Service Center REGION 4 ESC - HOUSTON, Texas Open in Google Maps

This job is also posted in Region 4 Education Service Center

Job Details

Job ID: 5964722

Application Deadline: Posted until filled

Posted: Oct 19, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Classification: Clerical/Technical

Exemption Status/Test: Nonexempt

Job Grade: 6

Department: Procurement

Reports To: Procurement Manager

Job Goal:

Support the efficient, compliant, and service-oriented operation of the Procurement Department by supporting procurement processes and systems, providing guidance to staff and vendors, and assisting with purchasing, P-Card, vendor administration, solicitations, and related procurement functions.

Qualifications:

Education

• High school diploma or GED

Experience

• Two years of progressively responsible administrative, purchasing, accounting, or business operations experience

Special Knowledge and Skills

• Knowledge of or ability to learn and apply public procurement principles, laws, regulations, policies, procedures, and ethical standards.
• Knowledge of purchasing, requisition, vendor management, solicitation, and P-Card processes.
• Proficiency with enterprise resource planning systems, purchasing-card platforms, Microsoft Office, spreadsheets, and related business software.
• Strong written and verbal communication, customer service, training, organizational, and interpersonal skills.
• Ability to interpret requirements, maintain accurate records, manage multiple priorities, meet deadlines, exercise sound judgment, and work independently.
• Detail-oriented, self-motivated, and able to maintain confidentiality.

Preferred Qualifications:

• Experience in governmental, educational, or other public-sector procurement
• Experience with procurement solicitations, vendor administration, purchasing-card administration, or enterprise resource planning systems
• Public procurement or TASBO certification, or willingness to pursue certification

Major Responsibilities:

• Review and approve procurement requisitions for accuracy, completeness, appropriate approvals, budget coding, supporting documentation, and compliance with applicable laws, policies, procedures, and purchasing requirements; approve requisitions within delegated authority and communicate necessary corrections to staff.
• Provide guidance and hands-on training to new and current staff on procurement procedures, requisitions, Vendor PunchOut, P-Card requirements, systems, and documentation standards.
• Coordinate vendor setup and maintenance by reviewing vendor requests and required documentation, communicating with vendors and staff regarding deficiencies, and processing or routing vendor records in accordance with established internal controls.
• Assist with P-Card Program administrative duties by issuing and maintaining cards, processing approved exception authorizations, credit-limit changes, and closure requests, and supporting the monthly reconciliation process.
• Review P-Card transactions for appropriate account coding, required documentation, timely reconciliation, and compliance; communicate and follow up on necessary corrections and elevate unresolved or repeated compliance issues as appropriate.
• Assist with solicitation readiness and closeout by reviewing documents for clerical accuracy and completeness, acknowledging Form 1295 filings, and compiling vendor exceptions, reservations, and deviations for review by the Director of Procurement and legal counsel.
• Coordinate procurement-related Board agenda materials and assist with gathering, reviewing, organizing, tracking, and submitting supporting documentation in accordance with established timelines.
• Provide guidance and hands-on training to new and current staff on procurement procedures, requisitions, Vendor PunchOut, P-Card requirements, procurement systems, and documentation standards.
• Receive, review, track, and complete Procurement Service Desk requests within established service expectations, coordinating or escalating requests to appropriate staff when additional assistance is required.
• Provide administrative and financial support to the Procurement Department, including processing departmental transactions, maintaining accurate and audit-ready records, monitoring budget-related activities, and assisting with special projects and other duties as assigned.

Supervision/Personnel Management

None

Physical Demands/Environmental Factors/ Mental Demands:

Frequent use of standard office equipment; prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting; repetitive hand motions (keyboarding and use of mouse); occasional light lifting and carrying (less than 15 pounds); may work prolonged and irregular hours; occasional statewide travel; work with frequent interruptions; maintain emotional control under pressure.

Position Type: Full-Time

Salary: $49,268 to $59,013 Per Year

Job Requirements

• Citizenship, residency or work visa required