Procurement Administrator

Region 4 Education Service Center; Houston (TX); On-site; USD 49,000 - 59,000; Full time

Job summary

The Region 4 Education Service Center in Houston seeks a Procurement Administrator to support procurement processes, vendor management, P‑Card administration, and solicitations. You will help ensure compliance, maintain records, and assist staff and vendors under the Procurement Manager.

Qualifications include a high school diploma and two years of relevant experience; strong communication, organization, and attention to detail are essential.

Qualifications

• High school diploma or GED required.
• Two years of progressively responsible administrative, purchasing, accounting, or business operations experience.
• Knowledge of public procurement principles, laws, regulations, policies, procedures and ethical standards.
• Proficiency with ERP systems, purchasing-card platforms, Microsoft Office, spreadsheets and related software.
• Strong written and verbal communication, customer service, training, organizational, and interpersonal skills.
• Ability to interpret requirements, maintain accurate records, manage multiple priorities, meet deadlines, and work independently.
• Detail-oriented, self-motivated and able to maintain confidentiality.

Responsibilities

• Review and approve procurement requisitions for accuracy, completeness and compliance; communicate corrections.
• Provide guidance and hands-on training to staff on procurement procedures, requisitions, Vendor PunchOut, P-Card requirements, systems and documentation standards.
• Coordinate vendor setup and maintenance; review vendor requests and documentation; route vendor records per internal controls.
• Assist with P-Card Program administrative duties: issuing cards, exception authorizations, credit-limit changes, closures, and monthly reconciliation.
• Review P-Card transactions for proper coding, documentation and timely reconciliation; address corrections and compliance issues.
• Assist with solicitation readiness and closeout: review documents, acknowledge Form 1295 filings, compile vendor exceptions for review by Director and legal counsel.
• Coordinate procurement-related Board agenda materials; gather, review and submit supporting documentation on time.
• Provide training to new and current staff on procurement procedures, requisitions, Vendor PunchOut, P-Card requirements, procurement systems and documentation standards.
• Receive, review, track and complete Procurement Service Desk requests within service levels; escalate when needed.
• Provide administrative and financial support to the Procurement Department, including processing transactions, maintaining audit-ready records, and monitoring budgets.

Skills

Public procurement knowledge

Vendor management

Documentation and record keeping

Communication skills

Multi-tasking

Independence

Education

High school diploma or GED

Tools

ERP systems

P-Card platforms

Microsoft Office

Spreadsheets

Job description

Procurement Administrator

Region 4 Education Service Center REGION 4 ESC - HOUSTON, Texas Open in Google Maps

Job Details

Job ID: 5964722

Application Deadline: Posted until filled

Posted: Oct 19, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Classification: Clerical/Technical

Exemption Status/Test: Nonexempt

Job Grade: 6

Department: Procurement

Reports To: Procurement Manager

Job Goal:

Support the efficient, compliant, and service-oriented operation of the Procurement Department by supporting procurement processes and systems, providing guidance to staff and vendors, and assisting with purchasing, P-Card, vendor administration, solicitations, and related procurement functions.

Qualifications:

Education

• High school diploma or GED

Experience

• Two years of progressively responsible administrative, purchasing, accounting, or business operations experience

Special Knowledge and Skills

• Knowledge of or ability to learn and apply public procurement principles, laws, regulations, policies, procedures, and ethical standards.
• Knowledge of purchasing, requisition, vendor management, solicitation, and P-Card processes.
• Proficiency with enterprise resource planning systems, purchasing-card platforms, Microsoft Office, spreadsheets, and related business software.
• Strong written and verbal communication, customer service, training, organizational, and interpersonal skills.
• Ability to interpret requirements, maintain accurate records, manage multiple priorities, meet deadlines, exercise sound judgment, and work independently.
• Detail-oriented, self-motivated, and able to maintain confidentiality.

Preferred Qualifications:

• Experience in governmental, educational, or other public-sector procurement
• Experience with procurement solicitations, vendor administration, purchasing-card administration, or enterprise resource planning systems
• Public procurement or TASBO certification, or willingness to pursue certification

Major Responsibilities:

• Review and approve procurement requisitions for accuracy, completeness, appropriate approvals, budget coding, supporting documentation, and compliance with applicable laws, policies, procedures, and purchasing requirements; approve requisitions within delegated authority and communicate necessary corrections to staff.
• Provide guidance and hands‑on training to new and current staff on procurement procedures, requisitions, Vendor PunchOut, P-Card requirements, systems, and documentation standards.
• Coordinate vendor setup and maintenance by reviewing vendor requests and required documentation, communicating with vendors and staff regarding deficiencies, and processing or routing vendor records in accordance with established internal controls.
• Assist with P-Card Program administrative duties by issuing and maintaining cards, processing approved exception authorizations, credit-limit changes, and closure requests, and supporting the monthly reconciliation process.
• Review P-Card transactions for appropriate account coding, required documentation, timely reconciliation, and compliance; communicate and follow up on necessary corrections and elevate unresolved or repeated compliance issues as appropriate.
• Assist with solicitation readiness and closeout by reviewing documents for clerical accuracy and completeness, acknowledging Form 1295 filings, and compiling vendor exceptions, reservations, and deviations for review by the Director of Procurement and legal counsel.
• Coordinate procurement-related Board agenda materials and assist with gathering, reviewing, organizing, tracking, and submitting supporting documentation in accordance with established timelines.
• Provide guidance and hands‑on training to new and current staff on procurement procedures, requisitions, Vendor PunchOut, P-Card requirements, procurement systems, and documentation standards.
• Receive, review, track, and complete Procurement Service Desk requests within established service expectations, coordinating or escalating requests to appropriate staff when additional assistance is required.
• Provide administrative and financial support to the Procurement Department, including processing departmental transactions, maintaining accurate and audit-ready records, monitoring budget-related activities, and assisting with special projects and other duties as assigned.

Supervision/Personnel Management

None

Physical Demands/Environmental Factors/ Mental Demands:

Frequent use of standard office equipment; prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting; repetitive hand motions (keyboarding and use of mouse); occasional light lifting and carrying (less than 15 pounds); may work prolonged and irregular hours; occasional statewide travel; work with frequent interruptions; maintain emotional control under pressure.

Position Type: Full-Time

Salary: $49,268 to $59,013 Per Year

Job Requirements

• Citizenship, residency or work visa required