Special Education Administrative Assistant

REGION 4 ESC; Houston (TX); On-site; USD 37,000 - 44,000; Full time

Job summary

Region 4 Education Service Center in Houston, TX is seeking an Office Assistant for the Special Education department. This non-exempt, full-time role supports administrators with clerical tasks, scheduling, and document preparation, ensuring a professional and efficient office environment.

Requirements include a high school diploma or GED and at least two years of secretarial experience. Proficiency in office software and strong organizational skills are essential for success in this position.

Qualifications

• High school diploma or GED.
• Two or more years of experience as a secretary.
• Basic proficiency in software packages related to office operations.
• Strong organizational, interpersonal and communication skills.
• Ability to handle and prioritize multiple tasks.
• Ability to exercise initiative, decision making, and maintain confidentiality.
• Ability to create reports using tables, and graphs.

Responsibilities

• Collaborate with department secretary to set timelines and prioritize assignments.
• Identify and implement initiatives to improve the efficiency of the department’s clerical work flow.
• Support the department in maintaining an effective and professional office environment.
• Create and proofread service agreements and accompany file for ISO forms and accuracy before submitting documents for approval.
• Receive, review, and submit requests from specialists requiring approval, such as professional development session handouts, printing requests, leave, time and effort, and technical assistance.
• Assist specialists with workshops by preparing materials, ensuring correct room arrangements, managing registration, and post workshop clean-up.
• Answer phone calls from customers regarding services and workshops and relay information to specialists as necessary.
• Assist specialists with travel arrangements.
• Inventory and order supplies as needed for specialists.
• Verify requisitions, expense forms, direct pays, invoices, purchase orders, and interdepartmental bills have correct budgets and required paperwork.

Skills

Office software

Organization skills

Communication skills

Task prioritization

Initiative & confidentiality

Reports with tables/graphs

Education

High school diploma or GED

Tools

MS Office

Job description

Region 4 Education Service Center in Houston, TX is seeking an Office Assistant for the Special Education department. This non-exempt, full-time role supports administrators with clerical tasks, scheduling, and document preparation, ensuring a professional and efficient office environment.

Requirements include a high school diploma or GED and at least two years of secretarial experience. Proficiency in office software and strong organizational skills are essential for success in this position.